Operations Administrator

TRIGO Global Quality Solutions has an immediate opening for a Part Time Operations Administrator in Greer, SC.

Payrate is $21/hour

Overall Purpose

Plan, direct, and coordinate administrative services of site or region; such as records, information management, data entry, and other office support services

Ensuring a high level of customer service for both internal and external customers

Support and contribute to the company Quality Policies and QMS

Reports to

Regional Manager/Site Manager

Responsibilities

(To include but not limited to the following)

Client Relationship & Business Development

• Provide paper and/or electronic data upon request
• Data entry into customer portal
• PO collection and submission
• Follow up with clients for required documentation
• Provide client reports as requested by them

Operations

• Manage employee LOA's and attendance charts
• Assist with recruiting as necessary
• Data entry into company portal; data and hours verification
• Management of Org, Comp Mentee, and Comp Matrix chart
• Demonstrates commitment to reduce the risk of workplace accidents
• Must comply with local and company Health & Safety legislation, laws, and policies

Organization & Management

• Ensure timely processing of payroll and invoicing
• Electronically store all required job documents according to TRIGO filing conventions
• Manage and upload client communication to client files
• Purchase site and mission supplies and maintain expense report files
• Maintain check log, copy and send all incoming checks to Harris Bank for deposit
• Maintain contract logs including comparison log to ensure goal of improving percentage of purchase orders received is met
• Perform audits on all electronic job files to ensure required documents have been stored by all departments
• Contact and dispatch inspectors to missions when needed
• Manage monthly safety trackers and Site audit trackers ; ensuring targets are met

Technical

• Time entry into company portal
• Ensure hard copy data is filed per ISO standards
• Verify EPIC entries, balance EPIC entries to Payroll Journals
• Audit EPIC entries for accuracy
• Prepare month end KPI report for Manager
• Prepare monthly Site Ops meeting minutes and upload to system

Other

• Any other duties as assigned

Knowledge, skills, abilities

Hard skills

• Full proficiency in local language
• Proficiency in English
• Computer skills – Microsoft Office (Excel basics), Outlook

Values & attitudes

Global team spirit

• Team player
• Caring for people
• Open-minded

Excellence

• Reactive
• Resilient to pressure
• Rigorous

Customer focus

• Client oriented
• Reliable & trustworthy
• Flexible

Initiative

• Autonomous
• Innovative
• Daring

Work experience

Overall recommendations

• 2+ years of work experience/ administrative

Education background

Overall recommendations

• High School diploma or equivalent

 

About TRIGO Global Quality Solutions

Founded in 1997, TRIGO is a multinational company providing operational Quality Management solutions for the manufacturing sec