Offshore Site Assistant

Reporting to the Service Manager, you will join our TW Service team for TPC2 windfarm. The Service Assistant supports the safe, efficient, and cost‑effective day‑to‑day operation of the offshore wind farm by providing comprehensive administrative and coordination support.

The role ensures smooth site functioning through effective management of operational data, documentation, and workflows, while acting as a key liaison between all stakeholders. Through accurate administration and coordination, the Service Assistant contributes directly to operational efficiency, compliance, continuous improvement, and reliable site performance.

 

Responsibilities

 

 

Prepare, manage, and archive site documentation, reports, and records

Support daily administrative workflows to ensure smooth site operations

Act as a key liaison between site personnel, management, customers, vendors, and internal departments

Organize port passes

Maintain and update training records and certification compliance

Manage SAP processes, purchase order creation

Support procurement activities, including liaising with vendors and ordering parts, tools, and materials

Assist with travel arrangements and visa processing for onsite personnel

 

Qualifications

 

The Service Assistant should possess solid administrative skills, operational awareness, and a responsive, service-oriented approach.

The role requires the ability to stay organized when managing tight deadlines, manage multiple priorities effectively, and support continuous improvement. The ideal candidate is able to handle changing priorities, consistent, and accountable, with the ability to work with minimal supervision while also functioning as a collaborative team member.

A willingness to own their work, recognize limitations, and seek support when needed is essential to ensure safe and effective outcomes.

Relevant administrative experience within a technical, industrial, or offshore environment.

• Fluent in Mandarin and English, with the ability to communicate clearly with multinational teams, customers, and vendors

• Skilled user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint)

• Experience in SAP & Ariba

• Solid organizational and coordination skills with high attention to detail

• Demonstrated ability to work effectively when deadlines are tight and during high operational activity

 

Competencies

 

• Proficient in Microsoft Office tools (Excel, Word, Outlook, PowerPoint)

• Uses SAP or similar systems for operational processes and data management• Ensures accuracy in data, reporting, and documentation

• Maintains high standards in administration and process execution

• Manages assigned tasks and follows through to completion

• Demonstrates reliability, punctuality, and attention to detail

• Effectively manages responsibilities and escalates issues when needed

• Works effectively with site teams, management, customers, and vendors

• Communicates clearly and professionally in both Mandarin and English

• Ensures accurate and timely information sharing

• Applies structured thinking to simplify administrative and coordination processes

• Efficiently manages workflows, documentation, and systems (e.g., SAP, reporting tools)

• Focus on improving process efficiency and reducing complexity

• Effectively organizes and prioritizes multiple tasks and deadlines

 

 

Our commitment to a fair hiring.

 At Vestas, we evaluate all candidates solely based on their professional experience, education, and relevant skills. To support a fair recruitment process, we kindly ask that you remove any photos, dates of birth or graduation, gender pronouns, marital status, or other personal information not relevant to the role before submitting your CV/resume. Your CV/resume should focus on your professional and educational background, along with the necessary contact details (email and phone number). We train our hiring teams in inclusive evaluation and regularly review process outcomes to ensure fairness.

 

DEIB Statement

 
At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.