Office Support Assistant - ACE

Office Support Assistant

Agricultural and Consumer Economics (ACE), College of ACES

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Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.

Be a part of our story.

Job Summary

Helps to support all of the administrative functions for the Department of Agricultural and Consumer Economics and provides limited support for business office activities.

Duties & Responsibilities

Administrative Support

• Onboarding and offboarding of faculty and staff: Business cards, Keys, Phone lines, Door names, Mailboxes, Website directory, My.Aces, Maintain picture board

• Mail distribution

• Department parking spot management (scheduling & towing)

• Request keyless entry for individuals to the computer lab

• Maintain the seminars information on the ACE Dept website

• Work with seminar team leaders to assist with weekly seminars (food, logistics, etc.)

• Communicate with F&S to schedule requests and help coordinate projects

• Monitor and solicit the completion of annual reports, conflict of interest forms (RNUA), ethics training, harassment training, and all other required training

• Support faculty with printing (posters, tests, etc.) and shipping

• Reserve and/or approve conference room usage by ACE faculty and staff for 426 & 323 Mumford Hall

Business & Inventory Support

• Administrate biennial inventory process for ACE inventory

• Submits advertising for searches

• Administrate surplus and disposal of U of I property

• Process and tag new inventory acquisitions for the ACE Dept. in FABWEB

• Work in Pinnacle to manage Phone Numbers for ACE employees

• Serve as P-card reconciler and iBuy approver for department staff as required

• Support for access to rooms (keys)

Hospitality Coordinator

• Greet/assist visitors in 326 Mumford Hall Main Office (students, parents, faculty, guests, etc.)

• Send flowers/gift memorials

• Answer general questions about ACE over email and from visitors

• Answer departmental phone line and assist with callers’ inquiries

• Help with events (seminars, parties, meetings, candidate interviews, etc.): Order food/refreshments, Reserve event rooms, prepare contracts with caterers

Other duties as assigned

Minimum Qualifications

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER

1.      High school diploma or equivalent

2.      Any one or combination totaling six (6) months from the categories below:

A.  College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:
   - 15 semester hours equal six (6) months
B.   Work experience performing office/clerical activities, including use of computer systems.

Appointment Information

This is a 100% full-time Civil Service 0845 - Office Support Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after hire. The salary for this position is $17.925 per hour.

***Work authorization sponsorship is not available for this position.***

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on July 24th, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through <