Office Operations Manager

About Democracy Docket

Democracy Docket is the leading pro-democracy, independent digital news platform dedicated to information, analysis, and opinion about voting rights and elections in the courts.

Founded in 2020 by Democratic voting rights attorney Marc Elias, Democracy Docket is a reliable source of news that delivers detailed analysis and expert commentary on voting rights and election litigation and policy that will shape our elections and democratic institutions for years to come. As an independent newsroom, Democracy Docket is committed to fact-based journalism that informs the public and holds power accountable.

With a comprehensive database of over 1,000 cases, Democracy Docket tracks and reports on the latest election- and voting-related litigation, providing court filings, in-depth analysis, and up-to-date developments on proceedings across the country.

We offer free daily and weekly newsletters to our over 400,000 subscribers as well as a premium membership with exclusive content. Our social media presence continues to grow with over 1 million total followers across our channels, including 600,000+ YouTube subscribers.

Through breaking news updates, long-form analysis, and op-eds from elected officials, legal experts, and voting rights advocates, Democracy Docket is committed to strengthening our democracy by helping people better understand the greatest challenges facing voters and our democratic institutions.

Job Overview 

Democracy Docket is seeking an Office Operations Manager responsible for ensuring the smooth, efficient, and welcoming day-to-day operation of our office. This role oversees facilities, supports basic IT and accounting needs, and partners closely with the People & Culture team to create a positive employee experience. This role reports into the Managing Director.

Key Responsibilities

Office & Facilities Management

• Oversee office facilities, including vendor management, maintenance requests, and coordination with building management
• Maintain office cleanliness, organization, and overall functionality
• Manage office supply inventory and ordering (including kitchen supplies, snacks, and lunch)
• Lead office planning and space management, including reconfigurations, furniture updates, and vendor coordination
• Receive and distribute incoming mail and deliveries; manage outgoing mail

IT & Equipment Support

• Manage basic company IT needs, including troubleshooting and software access
• Liaise with external IT vendors and contractors
• Order and maintain office equipment and technology

Administrative & Financial Support

• Assist with basic accounting functions, including processing checks, issuing and paying invoices
• Provide travel booking support for staff as needed

People & Culture Partnership

• Partner with the People & Culture team to foster a welcoming, well-organized office environment
• Participate in onboarding new hires
• Support internal events and company initiatives

Operations Projects

• Take on occasional special projects, such as internal events, office moves, and other operational initiatives as needed

Skills & Qualifications

• 5+ years of experience managing office operations in a fast-paced, growing company. 
• Strong knowledge of office systems, vendors, and tools that keep operations and basic IT running smoothly, with the confidence to troubleshoot issues and manage external partners
• Proven ability to create a welcoming, well-run office environment that reflects company culture while managing budgets responsibly
• Highly organized, proactive, and detail-oriented, with the ability to juggle multiple priorities and respond quickly to needs as they arise

Physical Requirements

This role includes some physical and on-site responsibilities necessary for day-to-day office operations.

The employee must be able to:

• Lift, carry, and move items weighing up to 50 pounds (with or without reasonable accommodation)