Office Manager- MA DD Programs

Full-time 30-40 hours per week

The Office Manager is responsible for the administration of all client funds in accordance with Social Security Administration regulations, Department of Developmental Services Licensing Indicators and in accordance with all agency policies and procedures. This position must work collaboratively with individuals, families, staff, and collaterals in a professional and compassionate manner. 

 

Who are we?  

Ascentria Care Alliance is a nonprofit organization that has spent the past 150 years helping people in need. We empower people of all backgrounds to rise together and reach beyond life’s challenges by building stronger communities and helping people move forward together.   

Essential responsibilities

• Provide support in understanding paperwork relate to social security benefits and provide advocacy as needed
• Process all new applications for Organizational Representative Payee
• Close all accounts in accordance with Social Security guidelines including the proper return of conserved funds
• Ensure funds from representative payee accounts are used to meet the basic needs of food, shelter, clothing, and medical care
• Responsible for the disbursement of funds and successful collection of all required paperwork and receipts in accordance with policy and procedures.
• Ensures client's account is reconciled and conserved funds forwarded to the SSA in the event the client is no longer receiving services.
• Works with the Internal Audit and Finance staff to establish and enforce all new representative payee policies and procedures.

 

Qualifications

• Bachelor's degree in Accounting, Business Administration, or related. In some cases, experience may be substituted for academic training.
• Experience with Rep Payee functions is strongly preferred
• Knowledge of payroll and accounts payable procedures and practices
• Excellent organizational, time management, analytical, and communication skills required
• Ability to handle people and situations with diplomacy, compassion and tact

• Must be able to travel to banking institutions, county offices and SSA offices
• Valid driver’s license and an acceptable driving record required

 

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Ascentria we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles. 

Company Benefits 

• Medical 
• Dental 
• Vision 
• FSA and dependent care account 

• 3 Weeks PTO and 9 Holidays! 
• Tuition Assistance 
• And many more! 

 

EEO

Ascentria Care Alliance celebrates diversity and is proud to be an Equal Opportunity Employer. In compliance with federal and state employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, physical or mental disability, genetic information, pregnancy, status as a veteran, sexual orientation, gender expression or identity, or any other legally-protected category. Candidates who identify as BIPOC, multilingual or have lived experience with immigration or human services are encouraged to apply.