Office Manager

Description

JOB TITLE: Office Manager

LOCATION: Los Angeles, CA (In-Office Mon-Fri in our Westwood Office)

REPORTS TO: Chief of Staff

The Company:

Sunbit builds financial technology for real life. Our technology eases the stress of paying for life’s expenses by giving people more options on how and when they pay. Founded in 2016, Sunbit offers a next-generation, no-fee credit card that can be managed through a powerful mobile app, as well as a point-of-sale payment option available at more than 20,000 service locations, including 1 in 3 auto dealerships, optical practices, dentist offices, veterinary clinics, and specialty healthcare services. By introducing a flexible way to pay over time, we are proud of our ability to lift up service providers and retailers while helping consumers when necessary expenses arise... regardless of whether they were expected or unexpected.  

Sunbit was included on the 2022 Inc. 5000 list. The financial technology company has also been named as a Most Loved Workplace®, Best Point of Sale Company, and as a Top Fintech Startup by CB Insights. 

We use cutting-edge innovations in financial technology to bring leading data and features that allow individuals to be qualified instantly, making purchases at the point-of-sale fast, fair and easy for consumers from all walks of life. We create value focused on our core values; we work tirelessly to ensure that Sunbit becomes available to everyone, everywhere.

Sunbit is proud to be recognized on the CB Insights List of Unicorn Companies, with a valuation of $1.1B. (https://www.cbinsights.com/research-unicorn-companies)

The Role:

We are looking for an outgoing, organized, and ambitious Office Manager, at our Los Angeles office. Your primary duties will be to manage the daily needs of our office and provide support to various team members.

This is a great opportunity for someone who is a smart, driven and organized professional who has demonstrated their ability to execute projects, problem-solve and work with multiple shifting priorities.

This role is based in our Westwood Los Angeles Office HQ and is required to be in person Monday-Friday.

Requirements

What You'll Own:

• Act as the day-to-day liaison/first point of contact for employees and visitors entering the office
• Oversee all office operations and ensure a well-organized and efficient workspace
• Manage/coach office administration staff 
• Communicate and oversee implementation of office operations, policies, and procedures. 
• Assist in the preparation and coordination of high-level, Executive/investor meetings
• Provide support for company events and/or meetings including helping to set up or break down the office space used, ordering and/or picking up food, and helping to coordinate with guests or vendors
• Advise of any improvements that can be made to the office and promptly resolve any office issues (ex: leaks, low inventory on supplies, etc.) 
• Ensure kitchen space is always clean and stocked with necessary supplies and snacks/drinks
• Assist the People team with onboarding and offboarding tasks as needed
• Manage building access (activation and deactivation of fobs/door entry) 
• Manage relationship with building personnel (maintenance, office management, parking, security, etc.)
• Manage and maintain relationships with vendors
• Utilize Google Suite for data entry, email correspondence, and scheduling
• Ensure office is organized, stocked, and clean on a daily basis
• Order office supplies
• Manage the receiving and distribution of mail and packages
• Manage in-office moves
• Schedule meetings with difficult, conflicting schedules
• Expense reconciliation for Management Team Members
• Support for Management Team Members
• Calendar and supervise maintenance of office equipment including copier, fax machine, and phones
• Coordinate employee safety, welfare and wellness
• Provide ad hoc support to employees working in office

What You Bring to the Table:

• Excellent verbal and written communication skills
• Friendly and helpful demeanor
• 2-4 years experience in a similar role
• Working knowledge of office processes
• Calendar management 
• Building management experience
• Knowledge of Microsoft Suite (MS Word, Excel, PowerPoint, Outlook). 
• Proven problem solving ability with long-term view – able to not only resolve issue