Office Coordinator - Evening Shift

CHEP helps move more goods to more people, in more places than any other organization on earth via our 300 million pallets, crates and containers. We employ 11,000 people and operate in more than 55 countries. Through our pioneering and sustainable share-and-reuse business model, the world’s biggest brands trust us to help them transport their goods more efficiently, safely and with less environmental impact. 

What does that mean for you? You’ll join an international organization big enough to take you anywhere, and small enough to get you there sooner. You’ll help change how goods get to market and contribute to global sustainability. You’ll be empowered to bring your authentic self to work and be surrounded by diverse and driven professionals. And you can maximize your work-life balance and flexibility through our Hybrid Work Model.

Job Description

Position Purpose
The Office Coordinator is responsible for providing quality day-to-day shipping/receiving, office, and warehouse administrative support to leadership and staff.

*Position hours are 11a-7p*

Major/Key Accountabilities
• Complete shipping and receiving paperwork for inbound and outbound loads.
• Completes daily, weekly, and monthly data entry and reporting requirements for warehouse.
• Distributes company information such as newsletter, employee recognition, and other information cascaded from leadership.
• Partners with plant leadership to coordinate and organize employee events.
• Responsible for HR administrative tasks such as new hire onboarding process, submitting new hire paperwork including I-9 verification, annual benefits enrolment coordination, and onsite interview preparation.
• Responsible for upholding and maintaining confidentiality.
• Supports timekeeping and payroll process; works closely with management to confirm timecard discrepancies. May submits timecards for processing.
• Provides information and answers for local employee concerns and needs.
• Escalates all employee relations issues and concerns to the HR Business Partner in a timely manner.
• Maintains front office and warehouse supplies, assists management with placing order for supplies and verifies receipt of supplies.
• Performs general clerical duties including, but not limited to, employee file maintenance, data entry, mail sorting and processing, email, and phone correspondence.
• Proactively identifies administrative issues such as discrepancies in reporting, documentation, payroll processes and procedures.
• May assist with ad hoc duties such as supporting visitors, training of operational procedures or other administrative duties as assigned.

Scope

• 1 Location

• 0 Direct Reports

Key Contacts

Internal

External

• Plant Managers, Plant Supervisors, Human Resources, Safety, Compliance.

• Customers, Vendors, Visitors

Qualifications

• High school diploma/equivalent

• Associate’s degree or higher is preferred

Experience

• OR 2-5 years’ experience in an ADMINISTRATIVE SUPPORT function preferred.

Preferred:

• Previous timekeeping experience and local and federal payroll knowledge, preferred.

• Accounts-payable experience, preferred.

• Previous office management or administrative coordinator experience in warehouse environment preferred.

• Proficient with Kronos and Workday preferred, or any other HR operating systems

Skills and Knowledge

• Intermediate computer skills in Outlook, Microsoft Excel, Word, and PowerPoint.

• Ability to anticipate needs.

• Organizational skills

• Problem solving

• Time Management

• Decision Making

• Excellent communication skills, written and verbal.

• Strong Customer Service skills

• Ability to multi-task in a fast-pac