Office Associate - Transportation Services

Join Our Campus Community! 

Thank you for your interest in joining the University of Wyoming.  Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! 

Why Choose Us? 

At the University of Wyoming, we value our employees and invest in their success.  Our comprehensive benefits package is designed to support your health, financial security, and work-life balance.  Benefits include: 

Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan. 

Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs. 

Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. 

Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. 

Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. 

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary. 

Pre-employment drug screening is required. 

Job Purpose:

The University of Wyoming Transit Services Office Associate plays a critical role in our Transit Operations with assisting in the scheduling and coordination of our personnel and service obligations.

Essential Duties and Responsibilities:

• Perform administrative duties related to the Charter Transit Program. Create and manage bookings and contracts, communication with customers, records management, and billing responsibilities.
• Personnel schedule for both the Fixed-Route and Demand-Response operations. Creating and distributing weekly scheduling assignments. 
• Manage the entry of all transit ridership data. 
• Passenger intake and cash reconciliation for ADA Paratransit program
• Possible backup transit dispatch responsibilities and other duties may be assigned.

Supplemental Functions:

• May assist with departmental budget planning process including research and provide/prepare financial reports.
• Assist with revision of forms and office procedures. 

Competencies:

• Adaptability
• Analysis/Problem Identification
• Attention to Detail
• Consistency
• Initiative
• Quality Orientation
• Work Prioritization & Management

Minimum Qualifications:

Education:  High School Diploma or GED.

Experience: 2 years progressively responsible work-related experience or equivalent combination of education & experience

• Must be able to pass all drug and/or alcohol screening(s) required by the UW Drug and Alcohol Policy and Federal Transit Administration Policy.

Required licensure, certification, registration or other requirements:  

Valid driver's license with a motor vehicle record (MVR) compliant with the University Vehicle Use Policy. 

Desired Qualifications:

• Knowledge of University rules, procedures, budget management and planning
• Previous experience with public transportation federal regulations
• Previous experience with accounting procedures involving procurement, travel, and/or employment.
• Experience scheduling employees and booking appointments
• Well-developed oral and written communication skills.
• Experience answering telephones, maintaining calendars, and scheduling.
• Ability use record keeping systems and procedures. 
• Experience using office suite software. 

Required Materials:

Complete the online application and upload the following for a complete applic