Office Assistant - Sterling

Description

 We are HALO! We connect people and brands to create unforgettable, meaningful, and lasting experiences that build brand engagement and loyalty for our over 60,000 clients globally. Our nearly 2,000 employees and 1,000 Account Executives located in 40+ sales offices across the United States are the reason HALO is the global leader in branded merchandise, uniform programs, and recognition and incentive solutions.  

HALO is looking for a full-time Office Assistant for our Sterling office. You will be answer and appropriately transfer incoming calls, greet and direct visitors and applicants. Perform and assist with other office support duties as required. 

This is an onsite position scheduled to work Monday through Friday, 8:00am-5:00pm CST at our Sterling, IL office.

 Responsibilities:

• Receive all incoming calls in a timely, friendly, and professional manner
• Assist callers with general questions or route to the appropriate employee or department
• Announce interoffice pages clearly and according to office guidelines
• Cheerfully greet & register all visitors & applicants; contact the appropriate employee to escort the visitor
• Process vendor acknowledgements accurately and timely
• Order food and beverage and prepare rooms for hospitality purposes (may require occasional pickup of food and/or supplies at local stores)
• Order flowers/plants/gifts for hospitalized employees
• Provide backup for EDMS Coordinator and Mailroom
• Other duties as assigned

Requirements

• High school diploma or equivalent required, along with valid driver’s license and proof of insurance. Minimum 1 year experience in reception, switchboard and general office/administrative support duties. 
• Basic computer and internet skills, including proficiency in Word, Excel, and Outlook required
• Minimum keyboarding speed of 35 WPM
• General understanding of office operations and structure
• Effective oral and written communication
• Time management & prioritization skills
• Multi-tasking and working well under deadline pressure
• Projection of a positive and professional attitude, with a friendly and welcoming personality
• Flexibility and ability to work well in a team environment
• Ability to work overtime when required

Physical Requirements:

• Remaining in a stationary position for long periods of time
• Operating office machines such as telephone, computer, fax, and copier
• Giving & receiving information in person, over phone, and via email
• Driving own vehicle to pick up hospitality supplies and/or employee gifts
• Mailroom lifting and walking requirements

More about HALO

HALO is the global leader in branded merchandise, uniform programs, and recognition and incentive solutions. We partner with our clients to break through the clutter of our media saturated world and connect their brands to customers, employees and other audiences critical to their success. As a team member you can expect a positive culture of ingenuity, inclusion, and determination. We also offer:

• Career Advancement: At HALO, we love promoting from within. Internal promotions is the key to our exponential growth in the last few years. With so many industry leaders at HALO, you'll have the opportunity to accelerate your career by learning from their experience, insights, and skills and gain access to HALO's influential global network, leadership experiences, and diverse thinking.
• Culture: We love working here and know that you will too. You can expect a positive culture of ingenuity, inclusion, and relentless determination. We push the limits of possibilities and imagination by staying curious, humble, and provocative in order to break through yesterday's limit. Diversity is the source of our creativity and we thrive when each of contributes to an inclusive culture of respect, dignity, and equity mindset in everything we do. We keep our promise for excellence with an unrelenting commitment to achieving results and supporting one another to stay accountable, transparent, and dependable.
• Recognition: You're going to succeed here, and you can count on us to celebrate your wins. Colleagues across the company will join in recognizing your big milestones and nominate you for awards. Over time, you'll earn so much recognition that you can convert into gift cards, trips, concerts, and merchandise at your favorite brands.
• Flexibility: We pride ourselves on flexible schedules that help you find a balance between professional and personal demands. We believe that supporting our customers is the priority an