Office Assistant - Part Time

Western Management

Job Description

Job Title: Part Time Office Assistant

Business Unit: Western Management, Inc.

Department: General Office

Location: Corporate

Reports To: Controller

ESSENTIAL FUNCTIONS

Provide administrative support primarily to the Accounting department as well as other various departments in the organization.

Assist with answering phones and greeting visitors.

Process end of day bags; verify credit slips and coupons.

Assists in the processing, review and entry of Accounts Payable invoices.

File Accounts Payable invoices.

Filing and organizing buy outs.

Organizing invoices for monthly statements.

Any other duty perceived by or assigned to the role.

PRIMARY INTERACTIONS

This job primarily interacts with all office staff as well as other employees and departments within the organization

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); or three to six months related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed but involved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to work in a seated position, use hand and fingers to operate a computer keyboard, and telephone keypad, and speak and listen, both over the phone and in person to customers and fellow employees, in order to perform the above listed duties. The employee frequently is required to work standing up; walk; reach with hands and arms and stoop, kneel, crouch, or crawl.

The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 40 pounds.

Specific vision abilities required by this job include close vision, depth perception, and abilities to adjust focus.

The employee must be able to climb 27 stairs at least twice a day to get to work area.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee regularly work an average of 16-24 hours per week.

The noise level in the work environment is usually quiet.

MISCELLANEOUS

The employee is required to have an acceptable driving record, in line with the stated Company Policy, and they must have a valid driver's license in the state in which they are employed with the Conrad Companies.

The employee must comply with all aspects of Conrad's Drug Free Workplace Policy.