OFFICE ASSISTANT OPTION TY

Job Requisition ID: 51928 
Closing Date: 12/17/2025; 11:59pm
​Agency: Department of Revenue
Class Title: OFFICE ASSISTANT - 30010 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: $3,802-$4,880/monthly (Anticipated Salary for Non-State $3,802)
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code: 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Would you like to work for a professional organization which provides steady hours and an exceptional benefits package? How about a workplace with career and personal growth opportunities? Then consider working for the Illinois Department of Revenue. We are hiring an Office Assistant, Opt 2 (Typing) in Internal Affairs for our Springfield, IL location. This position is responsible for utilizing a personal computer and various software applications in order to correspond and schedule appointments.  The Office Assistant maintains files and records and also assists with the employee clearance process serving as a backup by fingerprinting potential employees, vendors and contractors.  If you are a good communicator, willing to problem solve and like to work in a team environment, then we want you!  Don’t let this opportunity pass you by. Apply now before time runs out!

 

The benefits of working at Department of Revenue include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick, or personal leave, thirteen holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life).

Essential Functions

• Under general supervision, keyboards a variety of difficult materials including forms, correspondence, records and memorandums utilizing a personal computer and various software applications and requiring a knowledge of commonly used and specialized legal and investigative terminology.
• Maintains, retrieves and updates hard copy and automated files or records for Chief of Internal Affairs and staff using established procedures and/or coding schemes.
• Assists and serves as back up to the Administrative Assistant in conducting criminal history background checks and fingerprinting on applicants for employment within the Illinois Department of Revenue (IDOR), including contractors and vendors who need access to IDOR facilities.
• Assists staff with compiling and preparing reports for submission to the Internal Affairs Chief, e.g., monthly activities of the office, hours spent conducting interviews, etc.
• Serves as back-up to the Administrative Assistant office receptionist.
• Maintains office equipment by performing routine maintenance duties such as replacing toner cartridges, fixing paper jams, etc. to keep equipment in