Office Assistant

Overview

We invite qualified individuals to apply to join the USU Controller’s Office in an Office Assistant position. We believe in maintaining an open and relaxed atmosphere with both planned personal training opportunities and team fun events. Our staff members are team players who excel at building trusting relationships with customers and co-workers. We strive for building a reputation of integrity and always doing the right thing. If you desire to work in such an environment and meet the qualifications, we are anxious to receive your application.

 

This self-motivated individual will be responsible for Purchasing related tasks at Utah State University in the Controller's Office. They will perform a variety of administrative support/and or secretarial duties.

Responsibilities

Essential Functions:

• Performs office duties, including answering phones, directing calls to appropriate parties, data entry, filing, appointment scheduling, and other general duties as assigned.
• Provides administrative support, including scheduling appointments, coordinating and attend meetings/conferences, and maintaining/ordering office supplies.
• Greets and directs visitors.
• Sorts, screens, and distributes incoming and outgoing mail.
• Composes and word-processes various standard documents and correspondence.
• Arranges maintenance of office equipment.
• Performs miscellaneous job-related duties as assigned.
• Maintains record keeping systems.
• Monitors project statues to verify correctness and completion.

 

Qualifications

Minimum Qualifications:

• Two years of relevant experience OR an Associates degree.
• Must be able to communicate in a professional manner both verbally and in written form
• Must have experience in working in multiple computer programs simultaneously including Windows, Excel, and web browsers.
• Must be able to handle confidential information
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Accurate ten-key and keyboarding required.

Preferred Qualifications:

• Bookkeeping/accounting related work experience of Associate’s degree or certification in business/related field
• Knowledge of USU’s Banner Finance System
• Demonstrate a willingness to learn and acquire new skills

 

Knowledge, Skills, and Abilities

• Skilled with computers and related software.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Excellent customer service skills.

Required Documents

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

2. Cover letter to be typed/pasted at the end of your application

 

**Document size may not exceed 10 MB.**

Advertised Salary

$16.00 Per Hour

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes.  The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

 

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the bes