DUTIES AND RESPONSIBILITIES

• Open, sort, and distribute incoming correspondence, including faxes and email. 
• File and retrieve corporate documents, records, and reports. 
• Take accurate minutes of meetings.
• Photocopy, print and compile documents on behalf of other colleagues.
• Assist managers with preparing proposals
• Being a point of contact for a range of staff and external stakeholders.
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution. 
• Prepare responses to correspondence containing routine inquiries. 
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. 
• Prepare agendas and make arrangements for committee, board, and other meetings. 
• Make travel arrangements for executives. 
• Research and secure temporary housing accommodations for field personnel. 
• Support executive managers 
• Provide customer service support to tenants 
• Oversee daily operations of residential and commercial properties.
• Coordinate maintenance and repairs to ensure properties are well-maintained.
• Manage tenant relations, including lease agreements, renewals, and conflict resolution.
• Conduct property inspections and ensure compliance with safety regulations.
• Prepare and manage budgets, financial reports, and rent collections.
• Other duties as assigned 

• Bachelor’s degree.
• 7+ years administrative experience in a corporate setting.
• Detailed oriented with good analytical skills a must.
• Proficient in Microsoft Word, Excel, Teams and Access.
• Ability to write, speak and interact clearly and professionally.
• Extremely organized. Strong multi-tasking and time-management skills.
• Can handle sensitive information with the highest degree of integrity and confidentiality.