Office Administrator

Rhombus Power is purposefully transforming defense and global security enterprises with Guardian, our Artificial Intelligence platform for strategic, operational, and tactical decision-making at the speed of relevance.

We provide relevant, actionable, and AI-powered insights at each step in the defense decision-making cycle. Equipped with Guardian's AI-powered tools-- from infrastructure to data to insights -- our clients are able to solve their most complex, interconnected challenges and achieve decision and operational superiority. 

Come join our cross-disciplinary and world-class team that is delivering game-changing solutions to transform global security.

Learn more about Rhombus and watch a demonstration of Guardian, our AI Platform here -- https://youtube.com/watch?v=3PxY6su1Q-Q

See the following articles to learn more about what we do:

https://foreignpolicy.com/2023/06/19/ai-artificial-intelligence-national-security-foreign-policy-threats-prediction/

https://federalnewsnetwork.com/air-force/2023/12/new-decision-advantage-tool-will-change-how-air-force-makes-investment-decisions/

https://apnews.com/article/us-intelligence-services-ai-models-9471e8c5703306eb29f6c971b6923187

Job Description

We are looking to add another Office Administrator with a positive, can-do outlook to join our Operations team. This position will be onsite at our California Headquarters in Palo Alto. This role will play a critical role in the growing needs of the Executive and Operations teams. Rhombus is in the midst of a large growth period, and this role is essential to facilitate a positive and efficient office environment. 

Duties and Responsibilities

• Provide support to our Operations and Executive team for general office duties
• Organize and manage office activities, including maintaining a clean, efficient and well-functioning workspace, ordering supplies, restocking snacks, and addressing other office needs
• Support the planning and execution of onsite events and meetings which include catering, conference room reservations, and visitor support
• Reception duties include being the main contact for all visitors/deliveries and triaging requests
• Act as a point of contact for employee general questions and needs while ensuring responses are timely and supportive
• Support the creation and implementation of office procedures staying current with industry best practices
• Contribute to  the Operations Team and work on additional projects/events to support HR, Security, Facilities, Accounting, and other departments
• Review key information from various channels and ensure that critical updates are efficiently communicated to the relevant stakeholders
• Perform other related duties as needed

Required Skills/Abilities

• Knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.
• Experience with event coordination is a plus

Education and Experience

• High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.
• At least three years of administrative and clerical experience required.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Salary Information- This position has a salary range of $50,000 to $65,000 annually that is based on experience.

Benefits 

• Full medical, dental, vision coverage for employee and dependents 
• 401k matching program 
• PTO and Holidays 
• Bonus and other incentive programs
• Access to mental health program
• Access to Flexible Spending Accounts for Health Care, Dependent and Commuter

About Rhombus