Office Administrative Assistant

Description

Milhaus is an award-winning, mixed-use development, construction, and property management company that specializes in Class A, urban, multifamily residential buildings. Headquartered in Indianapolis, Milhaus is comprised of inspired and industrious individuals who are passionate about the development of mixed-use and multifamily communities.

We provide exceptional customer experiences and create solutions for neighborhoods that positively impact communities by providing unparalleled expertise in real estate, investment, development, construction and management.

The Administrative Assistant will provide multi-faceted support to an executive team member(s), as directed, to ensure that goals and objectives are accomplished efficiently. The position also involves providing general office and front desk support of the Milhaus Indianapolis HQ.

Essential Position Functions:

• Coordinate complex scheduling and calendar management, including internal and external meetings, conferences, and other miscellaneous requests, as well as content and flow of information to executives.
• Provide admin support to ensure efficient operation of the office. This includes greeting guests, answering phones, managing office supplies, maintaining office equipment, ordering meals for meetings, and coordinating vendors.
• Assist with set-up and clean-up of internal office gatherings and initiatives. 
• Oversee the maintenance and organization of the office space. This includes managing facilities, assisting in arranging repairs, and ensuring a clean/organized workspace (for example: keeping the coffee machine in working order, refrigerator clean-outs, etc.).
• Manage professional and personal scheduling for executives, including agendas, mail, email, phone calls, client management, travel and other company logistics.
• Send internal communication regarding pertinent HQ updates or needs to office team members.
• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
• Assist with creating shipping labels and preparation of mail/shipping needs as deemed appropriate.
• Maintain professionalism and strict confidentiality with all materials.

Requirements

• Bachelor’s degree preferred OR 3+ years’ experience in a support role.
• Excellent computer skills, including experience with Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) preferred.
• Ability to efficiently prioritize and manage workload, while working independently.
• Exceptional writing, editing, and proofreading skills.
• Strong time-management skills and ability to organize and coordinate multiple concurrent projects, while meeting expected deadlines, working extra hours if needed.
• Flexible team player, willing to adapt to changes and unafraid of challenges.

Benefits

• Health, Vision, & Dental insurance
• HSA account with employer match of $500/FSA for dependent care
• Short-Term Disability
• Company Paid Long-Term leave
• Disability and Life Insurance
• 401K Match
• 4 weeks accrued PTO
• 11 Paid Holidays
• 30% discounts on apartments
• Tuition/Certification Reimbursement
• Wellness Bucks Program
• Wellness Program and Competitions
• Paid Maternity & Paternity Benefits
• Employee Assistance Program
• Pet insurance
• More!

We stand as one team dedicated to transforming neighborhoods. Through transparency and collaboration, we empower our people to lead. Bikes are our allies, local food is our craving and entrepreneurship inspires us. First impressions are set by our energy and passion, not suits and ties. We embrace the changing ideal of what people call home.

Integrity. Execution. Innovation. Collaboration.

By joining us at our corporate office in downtown Indianapolis or onsite at one of our many properties, you’ll be provided the opportunity to grow your career and become part of a team that truly makes a difference.