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Medical Billing Coordinator
Washburn Center For ChildrenMinneapolis, United Statesfull_timeVerifiedPosted 2 Dec 2023
About the role
All are welcome! People of color, people with disabilities, and LGBTQIA+ individuals are strongly encouraged to apply!
Benefits at Washburn: Washburn offers benefits to Full-Time benefit eligible employees comprehensive Dental, Vision, Health, Life and Long term disability insurance. Additionally we offer a 403b retirement plan and a flexible benefit option (FSA). Vacation: Paid Vacation accrues at 10 hours of vacation per month - up to 15 days / 120 hours annually.Sick Leave: Paid sick leave accrues at 6.68 hours of sick per month - up to 10 days / 80 hours. Holidays: There are 2.5 days/20 hours of floating holidays per year in addition to the eight standard holidays. ***Please note that Internships, Part-Time (less than 30 hours/week) and Temporary positions are NOT eligible for all of Washburn Center's benefits***
About Us:
Washburn Center for Children is a leading children’s mental health center, caring for a wide variety of children’s needs associated with anxiety, depression, behavioral difficulties and trauma. The 140-year-old nonprofit offers critical mental health intervention to help children - and their families - realize hope. Washburn Center for Children serves more than 2,800 children ages 0-18 and approximately 8,500 family members each year. Washburn Center’s three office locations – Brooklyn Park, Edina, and Minneapolis – serve the entire Twin Cities metro area. The nonprofit also offers in-home services, and its school-based program serves 40+ schools in the Eden Prairie, Bloomington and Minneapolis school districts.
The demand for therapeutic care has skyrocketed. Join our team to help children through the setbacks of life and create a better future. To learn more about how we do that work in homes, schools and clinic-based services, visit us online.
This position forms part of the essential finance team ensuring Washburn Center can continue the work we do – providing much needed care and support to children and their families in our community. This role will focus on maximizing third-party and client reimbursement by participating in a team environment that implements billing policies and procedures for Washburn Center. They will further assists programs with implementing reimbursement strategies; and build mutually beneficial relationships with third-party payers and other mental health providers. The role will specifically be responsible for reimbursement functions, management of aging receivables, client accounts and other duties as assigned.
Responsibilities:
Manage Third Party Aged Accounts Receivable* Manage monthly third party aging:* Maintain Total Monthly Aging Receivables within allowable standards as defined* Maintain short term and long term Aging Receivables within allowable percentages as defined* Monitor open receivables for assigned third party payers
Follow-up on denied and unpaid claims for assigned payers:* Use Explanations of Benefits (EOBs) to follow-up on denied or incorrectly paid claims* Use denial reports to determine when follow-up is necessary on unpaid insurance claims* Resubmit corrected claims and appeals on a timely basis, as needed* Follow procedures for appropriate write offs in the Billing System
Payment Entry - The Accounts Receivable Coordinator is expected to enter payments and cash receipts into the billing system within 2 business days of receipt, when possible, including the following responsibilities:* Enter and post cash receipt payments in the EHR system and reconcile daily* Print and download Remittance Advice from electronic clearinghouse once confirmation of EFT has been received* Enter and post refunds, as needed* Billing Functions%– The Reimbursement Specialist will:* Prepare and send daily insurance claims, as well as client statements* Review claims prior to submission to ensure that they are billed appropriately (e.g., COB claims have the correct data and add-on codes are billed appropriately)
Other Duties 5% - The Accounts Receivable Coordinator is also expected to:* Attend regularly scheduled Agency meetings as pertain to the positions including, but not limited to, accounts receivable meetings and department meetings* Any other projects or tasks as deemed necessary by Billing SupervisorRequired technical skills, knowledge, and abilities
Benefits at Washburn: Washburn offers benefits to Full-Time benefit eligible employees comprehensive Dental, Vision, Health, Life and Long term disability insurance. Additionally we offer a 403b retirement plan and a flexible benefit option (FSA). Vacation: Paid Vacation accrues at 10 hours of vacation per month - up to 15 days / 120 hours annually.Sick Leave: Paid sick leave accrues at 6.68 hours of sick per month - up to 10 days / 80 hours. Holidays: There are 2.5 days/20 hours of floating holidays per year in addition to the eight standard holidays. ***Please note that Internships, Part-Time (less than 30 hours/week) and Temporary positions are NOT eligible for all of Washburn Center's benefits***
About Us:
Washburn Center for Children is a leading children’s mental health center, caring for a wide variety of children’s needs associated with anxiety, depression, behavioral difficulties and trauma. The 140-year-old nonprofit offers critical mental health intervention to help children - and their families - realize hope. Washburn Center for Children serves more than 2,800 children ages 0-18 and approximately 8,500 family members each year. Washburn Center’s three office locations – Brooklyn Park, Edina, and Minneapolis – serve the entire Twin Cities metro area. The nonprofit also offers in-home services, and its school-based program serves 40+ schools in the Eden Prairie, Bloomington and Minneapolis school districts.
The demand for therapeutic care has skyrocketed. Join our team to help children through the setbacks of life and create a better future. To learn more about how we do that work in homes, schools and clinic-based services, visit us online.
This position forms part of the essential finance team ensuring Washburn Center can continue the work we do – providing much needed care and support to children and their families in our community. This role will focus on maximizing third-party and client reimbursement by participating in a team environment that implements billing policies and procedures for Washburn Center. They will further assists programs with implementing reimbursement strategies; and build mutually beneficial relationships with third-party payers and other mental health providers. The role will specifically be responsible for reimbursement functions, management of aging receivables, client accounts and other duties as assigned.
Responsibilities:
Manage Third Party Aged Accounts Receivable* Manage monthly third party aging:* Maintain Total Monthly Aging Receivables within allowable standards as defined* Maintain short term and long term Aging Receivables within allowable percentages as defined* Monitor open receivables for assigned third party payers
Follow-up on denied and unpaid claims for assigned payers:* Use Explanations of Benefits (EOBs) to follow-up on denied or incorrectly paid claims* Use denial reports to determine when follow-up is necessary on unpaid insurance claims* Resubmit corrected claims and appeals on a timely basis, as needed* Follow procedures for appropriate write offs in the Billing System
Payment Entry - The Accounts Receivable Coordinator is expected to enter payments and cash receipts into the billing system within 2 business days of receipt, when possible, including the following responsibilities:* Enter and post cash receipt payments in the EHR system and reconcile daily* Print and download Remittance Advice from electronic clearinghouse once confirmation of EFT has been received* Enter and post refunds, as needed* Billing Functions%– The Reimbursement Specialist will:* Prepare and send daily insurance claims, as well as client statements* Review claims prior to submission to ensure that they are billed appropriately (e.g., COB claims have the correct data and add-on codes are billed appropriately)
Other Duties 5% - The Accounts Receivable Coordinator is also expected to:* Attend regularly scheduled Agency meetings as pertain to the positions including, but not limited to, accounts receivable meetings and department meetings* Any other projects or tasks as deemed necessary by Billing SupervisorRequired technical skills, knowledge, and abilities
REQUIRED EDUCATION & EXPERIENCE
- Required - High School Diploma or G.E.D. equivalent
- Associates degree, or Bachelor’s Degree in related field, or Billing Certification – desired but not required.
- 2 Years’ experience working with an EHR system or in a healthcare setting – required
- Experience reading and posting Insurance Payments from Remittance Advice (EOB’s) – required
- Intermediate experience with MS Excel is desirable
COMPETENCIES
- Excellent organizational skills
- Attention to details
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