Mathematics & Statistics - Administrative Assistant III

Position Classification:

Regular, full-time, hourly, non-exempt, and benefit-eligible staff position. For more information, visit Why Work at UCO.
$15.21 per hour is equivalent to $31,637.00 per year.

General Schedule:

Position typically works Monday-Friday from 8am-5pm in-office at UCO's main campus in Edmond, Oklahoma.

Position Type:

Administrative Assistant 3. Provides general clerical and administrative support to one or more departments.

Position Level:

Support 3. Senior level provides administrative or operational support for an organizational unit, team, and/or executive leadership. Performs standardized tasks that are covered by systems, procedures and available supervision. May provide input into budget development by identifying operational needs and requirements. Primarily responsible for applying organizational policies and procedures and/or determining appropriate process to follow. Reports to a supervisor or above. May supervisor lower-level employees or may act as a team lead without official supervisory authority.

Position Overview:

Provide secretarial and administrative support for one or several department professionals or offices. Responsible for the functioning of an office or department. Initiates and handles correspondence relating to a department or program. Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data. Produce documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create presentations. May make contacts of a sensitive, complex, and confidential nature. Responsible for providing various services to customers such as assisting customers in securing needed information and documents. May be responsible for departmental budget; managing calendars and appointments; event and meeting planning.

Department Specific Essential Job Functions:

Utilizes problem-solving techniques and management skills to handle the day-to-day operations of the office, supervises student office workers, handles requests and concerns of full-time faculty and staff, adjuncts, teaching assistants, and undergraduate tutors. Enters the class schedule into BANNER, ensures the effective use of classrooms, creates the Faculty Assignment sheets, maintains the budget for both the full-time faculty and adjuncts, submits textbook requests to campus and area bookstores, and maintains copies of syllabi. Assists students with enrollment, helps to determine whether students have met prerequisites, and authorizes enrollment using BANNER. Handles the hiring of student employees including the creation of Student Employment Action Forms, approves bi-weekly student timesheets and maintains and develops forecasting methods to ensure successful allocations of student funds from both E&G orgs and Course Fee orgs. New faculty searches ensures that faculty serving on screening committees attend training workshops, handles finalist reimbursements, creates fliers for finalist presentations, and coordinates the finalist/faculty interviews, including making reservation and subsequent requisition for hotel accommodations. Develops, creates and maintains reports as needed by the faculty and Chair of the Department, and assists with the preparation of the departmental Self-Study for Continuous Improvement and Program Prioritization reports. Assists with the planning of agendas and other preparations for faculty m