Materials Specialist

Posting number: 26-07-019

Department: Fleet Management

Job classification: Materials Specialist

Posting type: Open & Promotional

Categories: Fleet Services

Summary

The purpose of this classification is to purchase, issue, and maintain materials, parts, and equipment inventory for assigned city department.

Examples of duties

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Purchases materials, parts, and equipment; enters related receipts into database; prints and transmits to appropriate personnel; reviews invoices; receives and disburses parts, supplies, and equipment.

Researches catalogs; consults with vendors, procurement department personnel, and other city departments to discuss new products, solicit bids, analyze bids/quotes, issue parts and materials, provide information, or receive advice/direction.

Coordinates/performs inventory control and maintenance tasks for expendable materials such as inspecting inventory, performing physical counts, purging obsolete inventory, stocking shelves, rotating and pulling stock, and re-ordering parts and equipment.

Coordinates the return of damaged or warranty parts as needed; may service parts per request or forward to appropriate individual for repair.

Reviews and recommends approval on monthly accounting reports, inventory lists, data sheets, fuel usage reports and other reports in managing storeroom.

Determines the space layout requirements and numbering system for the auto parts storeroom.

Prepares a variety of reports, specifications, field purchase orders, credit memoranda, vouchers, requisitions, forms, logs, and related documents; maintains files, updates, and/or forwards to appropriate department or individual.

Coordinates/conducts training for employees in the operation of materials handling equipment; coordinates/conducts training for employees in the proper care and preservation of items received or stored.

Receives a variety of invoices, quotes, reports, lists, purchase orders, contracts, memoranda, and related documents; reviews, files, posts, processes, and/or forwards to appropriate department or individual.

Evaluates vendor performance, service, and merchandise; compares competitive products for research and use; makes recommendations regarding vendors and/or products.

Maintains gas islands, including pumps, air hoses, and water hoses; serves on stand-by status to facilitate repairs if needed; keys gas; polls and processes transactions from gas island, corrects errors that may occur on transactions, and updates general ledger.

Confers with Materials Management Supervisor and Operations Supervisors concerning daily operation, changes in operations/inventory or other related tasks.

Assists with the preparation of the annual city auction; confers with Surplus Officer and Vehicle Buyer to determine which vehicles should be cannibalized for parts, or placed in auction.

Answers telephones, take messages, and provides quotes as needed.


ADDITIONAL FUNCTIONS

Serves in a leadership role in the absence of the Materials Management Supervisor.

Performs other related duties as required.

Qualifications

High school diploma or GED required; additionally, three (3) years of progressively responsible experience and/or training involving inventory control, automotive/mechanical repair and maintenance, auto parts control, purchasing, or related field required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain a valid Class C Georgia driver's license. May require certification in Freon recovery or forklift operations.

Supplemental information

Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction: Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude: Requir