Manager, Property Maintenance

Overview

TSNE (tsne.org) is working to build a more just, equitable society. We do this by providing capacity building services, consulting and training services, and operational support for hundreds of nonprofits, foundations, community-based groups, and others working for social change. We are partners and colleagues working collaboratively to support areas critical for organizations, including property management, leadership development and support, finance and accounting, human resources, and organizational development. We live by our values as an organization, and are committed to identifying, including, and valuing the unique skills, perspectives and knowledge of each member of our team.

 

About our Values:

• Justice - A just society is one in which all people have the dignity, resources, power, and self-determination to fully thrive. We seek to create a more just world in all of our work.
• Progress - We commit our resources, expertise, and energy to delivering high quality support and services that make movement toward a more just world possible.
• Impact - We work collaboratively with others to build the capacity and sustainability of organizations who work toward social good.

Responsibilities

The Property Maintenance Manager coordinates the repairs and maintenance of all properties the TSNE Property Services team manages. The Property Maintenance Manager, in coordination with the Property Services team, is responsible for repairs related, but not limited to plumbing, electrical, HVAC, fire/life safety, and the energy management system. This position is also responsible for the planning, preparation, and execution of capital improvements and other special projects across the portfolio. For tasks that cannot be handled by the team, the Property Maintenance Manager leads in coordinating repairs with the preferred vendors for each site, with support as needed from additional team members. This position also supervises the Specialist, Property Maintenance who oversees the janitorial and grounds maintenance operations across the portfolio.

 

Essential Functions

 

Facilities & Preventative Maintenance - 70% 

• Coordinate with the Property Services team to plan, schedule, and prioritize all engineering and R&M work, including preventative maintenance and work orders across the portfolio;
• Ensure that tenants and clients receive prompt, professional treatment and courteous service in response to their maintenance needs;
• Perform routine inspections to ensure property grounds and work areas are maintained to proper standard;
• Ensure all properties across the portfolio are compliant with all building codes, including fire/life safety and elevators;
• Ensure proper lockout/tag out procedures are initiated and followed;
• Establish department equipment and inventory levels to be maintained, and work with the Associate Director, Property Services on ordering procedure;
• Maintain, monitor, and test the NonProfit Center’s emergency and security systems, features and procedures;
• Maintain cleanliness, organization, and security of all TSNE owned equipment, tools, storage rooms and workspaces and ensures that they are up to code and function and operate as best as can be expected;  
• Ensure proper follow-through and completion of all major issues, risks, and deviations from our standards as pertains to the facilities and mechanical systems across the portfolio;
• Routinely bid out assigned scopes and necessary vendors to be sure pricing stays fair and competitive with the market;
• Perform or coordinate regular preventative maintenance walkthroughs of all properties in TSNE Property Services portfolio.

 

Capital & Special Projects - 30% 

• Across the portfolio, coordinate with the Associate Director and Senior Director to plan, schedule, and complete special projects, including but not limited to: 
  • Capital Repairs
  • Building Improvements 
  • Tenant Renovations 
  • Mechanical Systems Upgrades 
  • Mechanical Systems Major Repairs 
• Assist, recommend, and operate within in the management of the departmental budget by identifying and forecasting repairs and improvements that may be needed across the portfolio. 
• Coordinate with Associate Director, Property Services to create preventative maintenance program for all mechanical related equipment (including any equipment owned by TSNE) and make recommendations to building owners for the properties we manage. 

 

Complete other tasks and projects related to the position, as needed.

Qualifications