Manager, Police Records

All current City of Sarasota employees must apply to job postings on the internal career site.

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Department:

Support Services Division

Employee Type:

Probationary

Time Type:

Full time

Salary Range:

$37.3901 - $48.6072 Hourly / $77,771.44 - $101,102.87 Annually

Job Posting Period:

July 30, 2026 - August 10, 2026 12:00 A.M.

Job Description:

Overview

To perform high-level management/administrative functions in the handling and maintenance of police records. Work involves directing the maintenance, storage, distribution, retention, and disposal of law enforcement records, ensuring compliance with state and federal laws. Directly train and supervise records staff, manage automated records systems, handle public records requests, and prepare reports on crime statistics. Exercise independent judgement and initiative along with experience and specialized knowledge regarding public records management best practices. 

Essential Functions

• Responsible for activities and operations of designated phase of Police Department administration, including personnel, equipment, files and records, training, public relations, performance review, applicant interviews and other assigned duties.

• Directs and assigns work to subordinates engaged in data entry, coding, filing, and retrieving varied police records.

• Manages daily operations of the records division and supervises staff, including scheduling, assigning work, and performance evaluations

• Orients and supervises the training of employees; reviews the work of subordinates for accuracy; assists in developing new or revised records keeping procedures.

• Answers inquiries by telephone or correspondence on matters related to the work of the unit and related departmental policies and procedures.

• Maintains liaison with the news media and assists public information officer for the department as needed.

• Compiles statistical reports; compiles and prepares monthly and annual reports; reviews various reports and records prior to submittal to various officials and agencies. Assists the Crime Analyst with disseminating crime statistics information.

• Establishes and maintains complete and compliant communications with various entities for information exchange and accurate documentation, i.e. attorneys, outside law enforcement agencies, division officers, the State Attorney's Office (SAO), the Department of Children and Families, and various other local, state and federal agencies.

• Supervises the process of subpoenas and notices of deposition for Department personnel.

• Supervises the distribution of intra-departmental mail.

• Assigns work, provides instructions, and sets priorities by considering availability of staff, time, materials and equipment.

• Compiles, summarizes, and publishes, statistical and research data for departmental and public requests.

• Prepares NIBRS (National Incident-Based Reporting System) statistical transmittals to FDLE, analyze edits and troubleshoot.

• Coordinates with MIS to troubleshoot RMS (Records Management System) computer problems and communicate with the programmers.

• Interacts with various agencies and vendors for a wide variety of reasons, to meet department needs, via telephone, correspondence, or meetings.

• Interprets and applies Florida laws, FDLE or City policies as they apply to Public Records and Records Ret