Manager, Events & Hospitality

Job Description

Who We Are

Horizon Sports and Experiences (HS&E) was created to provide a differentiated and comprehensive approach for clients engaging in sports and experiential marketing. With a fully-integrated service model, HS&E includes a core focus on IP creation and monetization, strategic advisory and consulting, media rights, sponsorship, sales, and experiential strategy and activation – transforming marketers' ability to more seamlessly and effectively leverage their brand assets, content, and engagement strategies to drive increased growth.

What You’ll Do

HS&E is looking for a dynamic and motivated Manager to join the Events & Hospitality team.  In this role, you will play a key part in delivering best-in-class brand activations and VIP hospitality programs for our clients. The ideal candidate is passionate about events, extremely organized, a strong communicator and excels at building relationships.

Experience planning and executing B2B hospitality programs for C-Suite executives across Formula 1, Golf and Tennis is preferred.

55% - Account and Project Management

• Manage all aspects of the event planning process, including project plans, partner and vendor relationships, event communications, creative development and approval processes
• Develop and adhere to the program timeline including key dates and deliverables to ensure milestones are met and that the project remains ahead of client expectations
• Conduct regularly scheduled status meetings to provide feedback and periodic reports to stakeholders as necessary
• Lead the coordination of hospitality components including accommodations, transportation, dining, gifting, ticketing and online and onsite guest registration with an eye for details and seamless guest journeys
• Oversee the development of guest-facing materials including online registration forms and personalized guest itineraries
• Collaborate with program partners and vendors to ensure teamwork, timely delivery, effective communication and detail management in the production of experiential footprints
• Draft event execution guides and training materials for staff and program partners
• Provide financial account support with responsibility for individual event budgets, tracking, invoicing, and vendor payments.

15% - Strategic Planning

• Research and examine event vendors including fabrication, technology, hospitality and entertainment to stay ahead of new and exciting opportunities for events
• Showcase forward-thinking initiative to identify the best strategic opportunities and provide new ideas in the ever-changing events landscape
• Develop and deliver polished client deliverables and other strategic framework materials to support client decision-making (i.e. presentations, budgets, etc.)
• Conduct post–event evaluations and recaps to showcase event success and ROI

15% - Relationship Management

• Collaborate across multiple departments including creative, legal and finance building effective communication and processes that support overall event execution
• Develop and maintain excellent relationships with clients and interagency teams
• Anticipate challenges and proactively ideate solutions to build trust among team members and clients

15% - Staff Development

• Demonstrate ownership to the wider team, offering support as needed and working to nurture direct reports in their own career progression

Who You Are

• Passionate about live experiences with a desire to innovate and keep up with trends 
• Team-spirited and collaborative to achieve client objectives
• An experienced project manager with the ability to manage deadlines
• Proactive in taking initiative and driving projects from conception to completion
• Proven track record of high attention to detail, critical organizational skills and effective communication
• Ability to work in a dynamic, fast-paced environment
• Independent problem solver with foresight and the ability to develop creative solutions
• An advocate for and supporter of Diversity, Equity and Inclusion

Preferred Skills & Experience

• Bachelor of Arts or Science (minimum)
• 4+ years of event marketing experience at an agency, team, league or brand with demonstrated understanding of the industry
• Polished, professional and enthusiastic about delivering high quality experiences for brands
• Proven success in project management and managing multiple priorities
• Experience and confidence developing persuasive presentations
• High level of proficiency with Excel, Word and PowerPoint