Manager, Event Planning

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference.
 

Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact.
 

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.

Job Description
 

As the Manager, Event Planner, you will manage all aspects of internal meeting planning for Gilead Sciences, including national, commercial, leadership meetings, advisory boards, and congresses. This role is responsible for the strategic implementation and coordination of all event planning functions, collaborating with key internal stakeholders and external vendors to ensure operational excellence and high-level outcomes with sustained engagement of attendees.
 

As the Manager, Event Planning you are responsible for:

• Independently manage and execute internal meetings and events for Gilead participants.
• Provide internal cross-functional leadership for all aspects of event development and execution, including overall attendee/logistics management, executive communication, and approval on key aspects of events.
• Consistently develop innovative solutions to complex challenges.
• Partner with peers and vendors to ensure consistent alignment across events and multiple therapeutic areas.
• Lead logistical pre-event planning, onsite execution, and post-event wrap-up, including surveys, debriefs, SOP documentation, and budget reconciliation.
• Manage the budget of respective executed events and make budgetary decisions based on experience and perceived value.
• Evaluate vendor services and venues according to industry standards and stakeholder requirements; communicate and gain buy-in on recommendations.
• Oversee vendors for logistics, production, and audio-visual elements appropriate for events.
• Ensure vendor deliverables and timelines are successfully met to expectation.
• Develop and manage project timelines and action plans in collaboration with cross-functional partners and ensure all deadlines are met with successful outcomes.
• Interact regularly with senior stakeholders and executives, understanding their goals and objectives for various events and taking a proactive approach to planning and executing current and future events.
• Evaluate and update or establish procedures relating to SOP maintenance around key activities for events to improve overall efficiencies, streamline execution, and measure effectiveness.
• Mentor other employees on strategic event planning and project management.
• Responsible for strategic projects that impact the broader team and organization.
• Manage all aspects of participation in and execution of congress presence for Gilead, including congress management, budget management, vendor management, and collaboration with peers within the M&E Team.
• Lead internal workgroups and booth development meetings with external agencies on the production of exhibit booths, promotional materials, and program materials for delivery to key customers at congresses.