Manager, Accounts Payable

Hi, We’re AffiniPay! 

AffiniPay is a leading fintech company, based out of Austin, Texas. As the market leader in professional services payments and practice management software, AffiniPay’s tech products serve legal, accounting, architectural, engineering and construction firms. AffiniPay has been recognized as one of Inc. 5000’s fastest growing companies in the U.S. for 11 years in a row, and as a result, our teams continue to grow as well! 

The Accounts Payable Manager will lead the company’s purchase-to-pay process, including overseeing vendor invoicing and payments, purchase orders, expense reimbursements and corporate credit cards. This role will also be a key point person in maintaining vendor relationships and ensuring strong internal controls throughout the AP and overall purchasing processes. The ideal candidate will have a strong AP background combined with exemplary customer skills and the ability to communicate effectively across all organizational levels. 

 

What You’ll Do:

• Lead full-cycle Procure-to Pay process
• Oversee vendor relationships, which includes communication regarding payments and payment terms
• Assist with banking and payment system processes and/or integrations with accounting systems
• Manage invoice and purchase order captures, coding, approvals, retention and filing processes, ensuring accuracy in billing and timely payments
• Research and resolve credit balances with vendors
• Manage AP team, providing training and mentorship
• Assist with the month-end close process and monthly reporting requirements
• Lead employee expense reporting process and corporate credit card program
• Own and manage companywide charity matching gift program
• Collaborate with team to develop and implement continuous process improvements
• Prepare and update policies and procedures and ensure strong internal controls
• Work with other departments to research and resolve issues relating to AP
• Oversee research into stale-dated checks, stop payments, voids and payment reissuance
• Lead annual 1099 processing and reporting
• Provide support for annual audits and maintain AP files in audit-ready state
• Perform ad hoc analyses and projects as needed

 

About You:

• Bachelor's degree in Accounting, Finance or related
• 5+ of progressive experience in accounts payable and 3+ in a managerial role
• Experience with multicurrency entities preferred
• Excellent Microsoft Office Suite skills, particularly Excel
• Ability to prioritize deadlines and pivot as organizational needs require
• Strong communication skills, with the demonstrated ability to communicate complex information to all levels of the organization
• Excellent, responsive customer service skills with both internal and external stakeholders
• Self-starter with the ability to juggle urgent requests without sacrificing accuracy
• Ability to communicate effectively in writing and verbally across functions with the ability to articulate complex information that non-tax professionals can understand
• Experience working in a support role with multiple client-facing responsibilities to drive adoption and compliance
• This position is preferred to sit in Austin, Texas

Our Story

Founded in 2005, AffiniPay’s mission is to build technology products that helps professionals focus on the work they love. As the leader in the professional payments industry, AffiniPay’s products serve legal, accounting, architectural, engineering and construction firms. Our portfolio of software solutions include MyCase (Legal Practice Management Software), CASEpeer (Practice Management for Personal Injury Firms), Docketwise (Immigration & Case Management Software), (Soluno (Legal Accounting), and Woodpecker (Legal Document Automation). Our portfolio of payment solutions include LawPay (Legal), AffiniPay for Associations (Associations), CPACharge (Accounting Professionals), and ClientPay (Architect, Engineer, and Construction). AffiniPay’s products serve over one hundred thousand users, and we are noted as one of the fastest growing tech companies in Austin, Texas. We are constantly looking for talent to join our team to continue playing a key part in unlocking our potential. 

 

Diversity, Equity & Inclusion at AffiniPay

At AffiniPay, we recognize that innovation occurs with a strong team of people who are diverse in background, personality, talent and ideas. Experience comes in many forms and ensuring a diverse and inclusive workplace where we continue to learn from each other is an integral part of our culture. We are committed to creating a welcoming and transparent environment for all that embr