Maintenance Coordinator

Job DetailsJob Location: TX-ESP-MIDLD - Midland, TX 79706Roles & Responsibilities

The Maintenance Coordinator is responsible for overseeing the maintenance readiness, preventive maintenance compliance, defect management, vendor performance, asset registration renewals, and operational uptime of Flowco’s fleet, including DOT and non-DOT vehicles, trailers, and field support assets.

This position ensures fleet assets remain safe, operationally ready, compliant with company standards, and cost-effective while partnering closely with DOT Compliance, Safety, Operations, and field leadership.

Preventive Maintenance Program


Oversee and manage preventive maintenance schedules for all fleet assets
Track PM intervals based on mileage, engine hours, OEM recommendations, and operational usage
Coordinate annual DOT inspections and applicable state inspections
Ensure vehicles, trailers, support units, and CMV assets remain service compliant
Monitor Samsara DVIR defect submissions and maintenance concerns
Coordinate repair assignments and repair closeout verification
Ensure safety-critical defects are repaired prior to return to service
Maintain defect documentation for audit readiness and internal accountability
Manage vehicle and trailer breakdown response
Coordinate with dealerships, mobile mechanics, tire vendors, and service providers
Prioritize repairs based on safety, operational urgency, and fleet availability
Support after-hours breakdown escalation when needed


Fleet Asset Management

Maintain asset records including:


VIN
unit numbers
assigned operators
department ownership
PM due dates
repair history
inspection due dates
registration renewals and replacements
warranty claims
tire history
downtime tracking


Vendor Management


Manage vendor relationships for fleet maintenance services
Evaluate repair quality, turnaround time, and pricing
Review repair orders and invoices for accuracy
Pursue warranty recovery opportunities when applicable


Fleet Readiness / Uptime


Track out-of-service units
Monitor PM compliance percentages
Identify recurring failures
Escalate readiness risks to leadership
Partner with operations to prioritize fleet availability


Compliance Support

Partner with DOT Compliance and Safety on:


annual inspection readiness
roadside inspection defect response
maintenance documentation
out-of-service repair closure
audit readiness support


Education, Qualifications & Experience


High school diploma or equivalent required
Fleet maintenance, transportation, logistics, or related experience preferred
2-5 years of fleet maintenance coordination or enterprise fleet operations preferred
Oil & gas or mixed fleet operational experience strongly preferred
Vendor management experience preferred
Experience with Enterprise Fleet Maintenance or other fleet maintenance systems strongly preferred


Knowledge, Skills & Abilities


Strong understanding of preventive maintenance program management
Knowledge of vehicle maintenance coordination and repair workflows
Strong organizational and documentation skills
Ability to manage multiple operational priorities
Familiarity with Samsara, telematics, and fleet systems
Strong communication skills across operations, field leadership, and vendors
Analytical mindset with strong cost control awareness


Working Conditions

Environment


Office-based with periodic field exposure to field locations, yards, and fleet assets.


Hours/Shifts


Standard business hours with flexibility as needed to support operations, audits, or compliance events.


Physical Demands


Primarily sedentary office work.
Occasional walking, standing, bending, and light lifting (up to 25 lbs) when conducting audits or inspections.


Benefits


Medical
Health Savings Account (HSA)
Flexible Spending Account (FSA)
Dental
Vision
Life, Accidental Death and Dismemberment (AD&D)-ER paid
Voluntary Supplemental Life and AD&D
Short Term Disability (STD)-ER paid
Long Term Disability (LTD)-ER paid
Employee Assistance Program (EAP)-ER paid
Voluntary benefits (accidental, critical illness, hospital indemnity)
ID Theft
Legal 
401k
Holiday
PTO


 

 
QualificationsEducation, Qualifications & Experience

High school diploma or equivalent required
Fleet maintenance, transportation, logistics, or related experience preferred
2-5 years of fleet maintenance coordination or enterprise fleet operations preferred
Oil & gas or mixed fleet operational experience strongly preferred
Vendor management experience preferred
Experience with Enterprise Fleet Maintenance or other fleet maintenance systems strongly preferred

Knowledge, Skills & Abilities

Strong understanding of preventive maintenance program management