Maintenance Administrative Assistant

The Opportunity 

• Administrative Assistant at a growth-oriented energy company.
• Work in a collaborative environment where strong communication and relationship building skills are essential. We’re better together and are creating a cohesive, high-impact group, rather than a hierarchy.
• Enjoy a 9/80 work schedule where every other Friday off allows for work-life balance.
• Reporting to the Maintenance Superintendent.

 

Key activities include: 

• Responsible for the day-to-day office organization, coordination of maintenance operations, procedures, resources, and records retention
• Perform Timekeeper Role for maintenance employee timesheets and labor cost allocations
• Maintains up-to-date department records, manuals, policies, and procedures.
• Administrator of compliance systems, generates periodic compliance reports, conducts review meetings, and maintains recordkeeping documentation
• Order and maintain office supplies
• Maintain and update maintenance call out list and vacation scheduling
• ATOM system administration
• Creates requisitions, reviews invoices for accuracy, works with Accounts Payable to reconcile discrepancies and process for payment
• Monitor rates and productivity for frequent vendor activities to control maintenance costs.
• Provides general support to employees and visitors
• Web administrator for internal Sharepoint site (Owner/Champion)
• Schedule and assist with compliance of medical exams and log
• Serve on various committees to include Aloha United Way, Spill Drill Response, etc…
• Reliable and engaged in furthering organizational goals, demonstrated by maintaining high standards of personal performance, professional growth, and attendance.
• Requires overtime, after-hours and weekend hours on occasion.
• Professional behaviors that mirror our Company values of Integrity, Collaborative Innovation, Heart, and Respect for Others.
• Perform other duties as assigned

 

 

Note: This description is intended to give you a general overview of the position. Additional responsibilities and opportunities may be identified based on current business needs.

 

Qualifications

To meet the basic qualifications for this role, you will have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship. [IF applicable—To comply with the regulations at this work location, successful applicants must be eligible to obtain a TWIC card (Transportation Worker Identification Credential). Please review eligibility criteria at https://www.tsa.gov/for-industry/twic. 

 

Additional qualifications include:  

• High school diploma required
• Advanced business training desired
• 3 to 5 years related administrative experience in a business and/or manufacturing environment serving multiple clients preferred.  Demonstrated effective customer service skills required.
• Must have good organizational and accuracy skills. 
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), OneNote
• Proficiency in SharePoint, SAP and Navigator preferred. 
• Highly developed business writing and verbal skills. 
• Effective interpersonal and customer service skills required.
• Typing 60wpm
• Ability to adjust work schedule to accommodate unexpected changes
• Must maintain confidentiality and act with high ethical standards
• Must have valid driver’s license and use of personal vehicle may be necessary.

 

About Us 

At Par Pacific, we own and operate market-leading energy and infrastructure businesses in logistically complex markets. We have built a team of oil and gas industry veterans and subject matter experts to lead our organization with an entrepreneurial spirit and a collaborative, problem solving approach. We bring our diverse strengths and motivation to complex markets where we seek out diamonds in the rough. As a nimble, growing organizatio