Logistics Coordinator (Temporary)

ABOUT US

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

CITY INNOVATION

The City Innovation team, in partnership with Bloomberg Philanthropies, produces Bloomberg CityLab. Bloomberg CityLab is the preeminent global cities summit organized by Bloomberg Philanthropies in partnership with the Aspen Institute, convening more than 700 mayors and leading policymakers, innovators, and creatives. Bloomberg CityLab was founded on the principle that important innovation is happening at the local level and that global impact can be achieved when cities share solutions. For over a decade, CityLab summits have convened the most influential mayors and voices from hundreds of cities worldwide. Summits have generated tangible takeaways for attendees and made international headlines. Past CityLab conferences have been hosted in New York, Los Angeles, London, Miami, Paris, Detroit, Washington, D.C., Amsterdam, and Mexico City. Bloomberg CityLab 2026 will take place April 27-29 in Madrid, Spain.

ABOUT THIS ROLE

The Aspen Institute seeks a Logistics Coordinator to lead event communication to the general audience, Mayors, and City Innovators (drafting and sending messages, answering questions to the general inbox, etc.). The coordinator will also partner with one contractor to arrange travel and lodging logistics for all event guests (booking flights, hotels, ground transportation, etc). The Logistics Coordinator will work closely with the logistics and production teams to ensure a seamless process and experience for our event guests.

Please note this is a full time, remote (U.S. based only), temporary position from early September 2025 to mid-May 2026. Long hours and working on weekends are expected during March and April 2026. This position reports to the Director of City Innovation and works closely and collaboratively with several Aspen team members and contractors. The hourly rate for this position is $25/hr - $30/hr.

WHAT YOU WILL DO

Event Communications

• Manage, streamline, and initiate communications for approximately 800 CityLab attendees.
• Partner with Program Associate to monitor emails, calls, and other inquiries from attendees, staff, and program partners.

Travel Logistics Responsibilities

• Work closely to coordinate travel logistics for approximately 100 Mayors, 100 City Innovators, and 30 audience membe