Legal Assistant

We recognize our competitive advantage -- our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.

 

Our employees are committed to the company's foundational values: integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.

 

 

BRIEF POSTING DESCRIPTION:

The P NC LEGAL Department of the P LEGAL Division at Hawaiian Electric Company has 1 Management vacancy available. (Role: Non-Exempt)

 

JOB FUNCTION:

Provides legal assistance to the General Counsel, Director of Legal, Sr. Associate General Counsels and Associate General Counsels and departments within Hawaiian Electric Company and its subsidiaries (collectively, the “Company”).

 

ESSENTIAL FUNCTIONS:

• With respect to non-litigation matters, drafts legal and non-legal documents and correspondence; performs legal research, evaluation and analysis of facts and issues; prepares reports and memoranda incorporating findings and recommendations. Collects information, works with databases, and develops, implements, and maintains efficient office systems (including developing and implementing efficient processes and procedures for handling executed contracts, records, files, litigation cases), forms and procedures, with minimal oversight from supervisor. Conducts training on internal database(s) and/or office systems for staff members. Legal Assistant is the subject matter expert (SME) for internal databases.
• Uses independent judgment and discretion to coordinate, monitor, analyze, prepare reports, and provide document control, analysis and recommendation, for all Company Legal Due Diligence with minimal oversight from supervisor.  Proactively manages the Legal Due Diligence process to meet deadlines for SOX certifications. 
•  Under attorney supervision, assists in with all aspects of prosecution and defense of major litigation including but not limited to, pre-trial litigation process and documentation, filing of a complaint/demand, preparing responses to pleadings and motions, discovery, summary judgment, mediation, witness preparation, trial and post-judgment process including appeal.  Assists claims adjusters (Claims Dept.) with handling of claims in Small Claims Court.
• Responds to subpoenas, summons, income assignments garnishments, levies, and other requests for Company information by contacting clients, opposing counsel, agencies, or other interested parties to obtain, coordinate and disseminate necessary information and documentation in an efficient and timely manner. 
• Assists in large projects such as financing, sales, purchases or creation of businesses, real estate transactions, construction and other large capital projects by preparing, reviewing, analyzing and organizing documents, obtaining necessary certificates and government records, making required filings, manages the flow of information among various parties, preparing closing documents, memoranda and closing binders and following up on miscellaneous legal matters.
• Supports and undertakes special assignments as directed by the Supervising Legal Assistant or Director of Legal, such as participating on a task force, emergency response team, conducting internal investigations (including interviewing witnesses, preparing information requests, analyzing, and reviewing and organizing data) and preparing recommendations and reports.
• Obtains and updates relevant statutes, ordinances, resolutions, regulations and standards from government and private agencies and publications. Answers inquiries (or routes to the appropriate staff member) questions from customers, internal clients, and staff members. Processes legal hold and legal directive notices. Coordinates with Information Assurance and Information Technology departments on legal hold matters.
• Participates in Company and Legal Department emergency response activities as assigned, including any activities required to prepare for such emergency response.

 

<