Legal Administrator (Office Manager)

Location: Augusta,Maine,United States

Opening Date: August 14, 2024

Closing Date:  August 28, 2024

Job Class Code: 0885
Grade: 25
Salary: $57,408.00 – $81,078.40/Year

MAINE COMMISSION ON PUBLIC DEFENSE SERVICES

Office Manager (Legal Administrator)

Capital Region Public Defender Office

The Maine Commission on Public Defense Services is seeking to fill an Office Manager position in the Capital Region Public Defender Office to oversee a team of paralegals.

JOB DESCRIPTION:

PDS is an independent commission whose purpose is to provide efficient, high-quality representation to indigent citizens who are entitled to counsel at state expense. The Capital Region Public Defender Office is comprised of six employed defenders and three support staff members. The Paralegal Supervisor will function as the Office Manager and will supervise paralegal staff and assist the District Defender as directed.

The Office Manager works as part of a team to ensure a functioning and organized work environment. The position may communicate with a wide network of court officials, law enforcement, legal and social agencies, jail and prison officials, as well as clients and their family members. Proficiency is required in word processing, legal document preparation, document management, record keeping, data management, file management, calendar management, and a variety of communications. This position is a full-time position, and will report to the District Defender.

The ideal candidate must be self-directed, highly organized and have a high attention to detail, with the ability to work efficiently and independently. The candidate must have strong interpersonal skills and a strong work ethic. It is essential that the successful candidate works well as part of a team and adapts well to rapid changes in a fast-paced legal environment.

MINIMUM QUALIFICATIONS:

A Bachelors Degree and four (4) years of paralegal experience in a law firm, court, or legal services agency - or - an equivalent combination of education and experience.

Preference will be given to those candidates who possess 3+ years working in an administrative support role in a law firm, court or legal services setting and evidence of increasing responsibilities to include supervision of others in an administrative role.

Preference will also be given to those candidates who submit a cover letter and resume.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. 
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
• Retirement Plan – The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). 

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for Stat