Junior Procurement Specialist (Program Admin Officer 1-2)

 

 

Competition # : 43320 

Department: Service Nova Scotia

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG 

Closing Date: 01-Jul-24  (Applications are accepted until 11:59 PM Atlantic Time)

About Us

 

Procurement is a division of the Department of Service Nova Scotia (“SNS”) that manages major purchases for departments, agencies, boards and commissions and their complex business needs. In Procurement, we ensure an open and fair purchasing process that maximizes competition and supporting the environment, economy, and society to obtain the best value. We provide the knowledge and expertise required to guide government as it seeks unique, creative, sustainable procurement solutions for complex business needs.

 

Procurement is changing as a function within the enterprise and as a profession. Our vision is to be the leader in government procurement service delivery, and we will achieve this through integrating an innovative approach in all procurement efforts, resulting in:

 

• Responsible management of public resources;
• Clear client focus;
• Optimized sourcing solutions; and
• Transparency, compliance, and sustainability accountability to our colleagues and customers

What is Procurement?

 

Procurement is defined as the activities involved in establishing requirements, sourcing activities, market research, and negotiation of contracts to acquire products or services.

 

Moreover, procurement exists to explore supply market opportunities and to implement sourcing strategies that deliver the best possible outcome to the organization, its stakeholders, and Nova Scotia overall. SNS Procurement provides knowledge and expertise to guide our clients as they seek unique, creative, sustainable procurement solutions for complex business needs.

 

Clinical Procurement provides these services to health care organizations in Nova Scotia, including Nova Scotia Health.

About Our Opportunity

 

The Junior Procurement Specialist is responsible for the total procurement process as it relates to Procurement and Contract Management activities of a lower risk and complexity nature. This role will provide advice and consultation regarding strategic sourcing methodologies, procurement leading practices and sourcing performance progress. 

Qualifications and Experience

 

To be successful in this role, you will have a bachelor’s degree plus a minimum of 1 year of related experience in procurement; or an equivalent combination of training and experience. 

 

Related experience includes:

 

• Project management
• Leading end to end RFX
• Contract drafting
• Contract negotiation
• Strategic sourcing

 

You also must have the following skills or work experience:

 

• Interpersonal and creativity skills with a high degree of diplomacy in providing advice and guidance to senior management, as well as being effective to address/resolve vendor and client complaints and queries.
• Ability to identify, manage and mitigate risks and disputes that could result in legal action or have the potential to create the perception of distrust in the Procurement Process;
• Ability to adapt rapidly to changing circumstances and environments;
• Advanced demonstrable time management and organizational skills;
• Excellent skills with the Microsoft Office suite especially Excel; and
• Ability to manage and coordinate meetings with both stakeholders and vendor industry (In-person and virtually).

The following would be considered assets:

 

• Completion or partial completion of Certification/Training such as PMAC, PSPP, SCMA and PMP;
• Experience working in a clinical procurement environment
• Experience in public procurement 
• Experience with SAP (procurement modules) and SAP Ariba.
• Experience in market sounding; and
• Experience in data analytics

 

We may assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

 

An equivalent combination of training, education and experience will be considered. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

 

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan