Junior Executive Assistant

The Siegel Group (TSG) is a seasoned real estate investment and management firm known for revitalizing under-performing properties in sectors like multifamily and extended-stay. With over two decades of experience, TSG enhances property values through its comprehensive in-house teams, focusing on urban areas with growth potential. TSG consistently aims to exceed its high standards of excellence, contributing significantly to urban revitalization.

Role Summary
 

As a Junior Executive Assistant, you'll be immersed in a fast-paced setting where every day presents new challenges.

Responsibilities

• Coordinate and schedule meetings, appointments, and travel arrangements, including logistics and accommodations
• Handle incoming calls, inquiries, and requests, redirecting them as necessary and ensuring prompt resolution
• Act as a liaison between the Executive Assistant and internal/external stakeholders, maintaining professional communication and confidentiality
• Provide administrative support for special projects and initiatives
• Maintain an organized and efficient office environment, including filing systems, supplies management, and office upkeep
• Provide backup support to executive office team across scheduling and day-to-day operations including running errands as needed
• Prepare and edit documents, reports, and presentations as required, ensuring accuracy and adherence to company standards.
• Handle confidential information with discretion and integrity, maintaining the highest level of professionalism at all times
• Collaborate with various internal and external teams to ensure smooth daily running of the principal’s personal and professional life

• Minimum of 1-2 years as an administrative assistant or similar role
• High school diploma required; additional certifications are advantageous
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively
• Strong attention to detail and accuracy in handling administrative tasks, including managing calendars, emails, and documents
• Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels
• Must be a team player and have a “no task is too big or too small,” attitude while wearing multiple hats
• Must be able to pass an in-depth background check and provide excellent references
• Must have a valid driver’s license and reliable transportation
• Ability to maintain confidentiality and exercise sound judgment in all interactions
• Humble, hardworking, sincere, coachable and a desire to continue to grow
• Strong problem-solving skills with a proactive and solution-oriented approach and ability to meet deadlines under pressure
• Must be comfortable working in a fast-paced and ever-changing environment, with the flexibility to adapt to evolving priorities and schedules including working outside of standard business hours as needed
• Familiarity with standard office equipment and applications