Jr. Proposal Administrator

Overview

Posillico is Building for Generations.

 

Posillico is a multi-disciplined and diversified construction company. Along with our Civil /foundation group, Posillico’s business units include Wastewater Division, Environmental Division, Utilities Division, Drilling Division, Paving Division, Posillico Consulting LLC, Posillico Developmental LLC, and Posillico Materials, LLC. These companies give Posillico the unequalled, leveraged experience required to complete complex structural and geotechnical projects successfully in the Tri-State area.

 

Posillico empowers a “people first, think safety” culture throughout our organization. This “people first” culture has helped to promote and maintain an excellent record of accomplishment. Posillico has an exceptional safety program coupled with proactive employees throughout its management and union staff. We offer all employees an excellent opportunity to be part of our developing business at Posillico, as we set the standards for excellence in the construction industry with our integrated solutions.

 

Our company mission is to complete all our projects safely, on time, on target and on budget while having a positive impact in the community.

 

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Responsibilities

POSITION SUMMARY:

The primary responsibility is to provide confidential administrative support to the Proposal Manager(s).  Will coordinate the administrative functions for the Design-Build Department for assigned proposals as well as provide administrative support for Design-Build. The Marketing Assistant is required to resolve complex administrative problems independently and with good judgment, as well as perform a plethora of tasks.    

 

POSITION OUTLINE:

The Jr. Proposal Administrator supports the Design-Build Team with the development and execution of overall complex marketing, proposal, and qualification packages.

 

• Assisting in gathering, assembling, printing/copying and compiling qualifications, proposals and presentations components including verifying and formatting proposal information.
• Ensure that various aspects of proposals (forms, project experience, resumes, etc.) and other marketing materials are accurate and delivered in a timely manner.
• Schedule and maintain proposal calendars for project teams.
• Provides support for maintaining and updating marketing collateral, such as resumes and project experience, as needed.
• Work closely with the Contracts and Compliance Coordinator to obtain required proposal collateral from project partners and subcontractors.
• Handle confidential information sensitive to company operations, performance, and value.
• Demonstrates a high degree of professionalism, initiative, and independence.
• Organizing and maintaining files and records for the Design-Build department.
• Other miscellaneous administrative duties, as assigned.
• Overtime is required when necessary and prior to proposal submissions.

Qualifications

QUALIFICATIONS:

• Bachelor’s degree in Marketing, Communications, Business, English, Journalism, related field, or equivalent experience.
• Proficiency in Microsoft Office (Outlook, Word, and Excel are essential) and Adobe Pro/Creative Suite.
• Detail oriented, able to take initiative, organize and prioritize multiple assignments within a fast paced, deadline-driven environment.
• Excellent organizational and multi-tasking skills, with the ability to be flexible.
• Excellent attention to detail and accuracy.
• Exceptional grammar, writing, and editing skills.
• Adaptive, effective communication and interpersonal skills with those of diverse organizational levels and backgrounds.
• Knowledge of marketing fundamentals and willingness to continue developing marketing, design, and writing skills through internal and external training sources and associations.

 

PREFERRED QUALIFICATIONS:

• Executive-level administrative experience or equivalent.
• Experience working with CRM/Salesforce and database software programs.
• MBA Degree or MBA Student.

 

Reports to: Proposal Manager

Location: Farmingdale, NY

Hourly Rate of Pay: $20.00 to $27.50 comensurate with experience

 

Equal Employment Opportunity

 

Posillico Civil, Inc. is committed to maintaining a working environment that promotes teamwork and that is free of any and all forms of unlawful discrimination and harassment. Accordingly, all of its employment-related activities will be administered without regard to ra