Individual Homelessness Systems Contracts Coordinator

Executive Office of Housing and Livable Communities (EOHLC) is seeking an Individual Homelessness Systems Contracts Coordinator for the Division of Housing Stabilization!

AGENCY MISSION:

The Executive Office of Housing and Livable Communities (EOHLC) is charged with creating more homes in Massachusetts and lowering housing costs for residents.

Formerly known as the Department of Housing and Community Development (DHCD), EOHLC works with municipalities, local housing authorities, non-profit organizations, and development partners to provide affordable housing options, financial assistance, and other support to Massachusetts communities.

OVERVIEW OF ROLE (NOT ALL INCLUSIVE):

The Individual Homelessness Systems Contracts Coordinator functions as the contract coordinator for homeless service providers (private nonprofit agencies) across the Commonwealth and other related contracts, which provide homelessness services to homeless individuals. The Individual Homelessness Systems Contracts Coordinator is responsible for monitoring contracted programs, working closely with vendors and producing timely contract documents.  The incumbent reviews contract and amendment documents, gives advice & assistance in contract preparation, analyzes contract proposals & related documents, monitors the execution of contracts & prepares reports as needed & requested. 

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE):

1. Contracting:

·       Implements scopes of services for contracts under the position’s purview.

·       Works with vendors to ensure maximum contract utilization, providing appropriate and effective services to homeless clients.

·       May participate in Request for Response (RFR) evaluation committees.

·       Timely review and processing of invoices from assigned vendors.

·       Utilizing existing trackers, manages workflow and report outputs.

2. Monitoring:

·       Conducts annual desk review of each contracted entity to monitor contract compliance and goals.  Desk Reviews will include reviews of client files, monthly reports, incident reports, staff issues, utilization and other program requirements.

·       Conducts visits to each site at least once every other year, to review each contracted entity’s facilities for compliance with health, safety, and licensing requirements.  Site visit entities may occur more frequently based on the results of the annual Risk Assessment.

·       Interviews shelter residents annually to ensure all services are being received in a safe environment.

3. Technical Assistance:

·       Provides technical assistance and when necessary, recommends corrective action plans.

4. Investigation:

·       Investigates client complaints and intercedes in resolution process between vendor/client.

5. Program Development:

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