Human Resources Student Associate – HR Services

Job Posting Title:

Human Resources Student Associate – HR Services

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Hiring Department:

University Housing and Dining

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

25

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Aug 11, 2025

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Position Duration:

Expected to Continue Until Dec 31, 2025

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose:

HR Student Associates within University Housing and Dining (UHD) will assist with employee relations, recruiting, and onboarding processes. Primarily work on updates in Workday, DocuSign, and HR Suite. Perform basic administrative office functions, including, but not limited to, hands-on support with customers, document sorting, mail distribution, complex data entry, and filing.

Responsibilities:

• Provide excellent customer service by assisting staff and applicants in person, on the phone, and by email.

• Screen and interview candidates for entry-level positions.

• Support the department by calling and scheduling interviews & new hire appointments.

• Assist with hiring of students and part-time staff and reviewing application materials, interview candidates and making hire recommendations.

• Attend recruiting and hiring events for student and part-time positions.

• Assist with onboarding a high volume of new hires and processing required employment paperwork.

• Assist with electronic communications and complex data entry through our HRIS & Ticket System.

• Assist with the collection and maintenance of metrics.

• Assist in records retention, database management, scanning, renaming & uploading personnel records and documentation.

• Work directly with Human Resources (HR) staff on HR related functions, tasks, projects, assignments & initiatives. 

• Speak publicly and express ideas when assisting with and actively participating in staff trainings and meetings.

Required Qualifications:

• College student in good academic standing.

• Ability to pay attention to detail and accuracy.

• Demonstrates excellent communication, customer service, and organizational skills. 

• Reliability and Dependability.

• Experience using software such as Adobe, Microsoft Word, Excel and Outlook.

Preferred Qualifications:

• Bilingual (English/Spanish) is a plus. 

• Experience working in an office setting.

• Ability to multi-task and balance work and school.

Career Competencies Gained:

• Leverage existing digital technologies ethically and efficiently to solve problems, complete tasks, and accomplish goals.

• Articulate thoughts and ideas clearly and effectively in written and oral forms to persons inside and outside of the organization.

• Demonstrate personal accountability, ability to learn from mistakes, and effective work habits, e.g., punctuality, working productively with others, and time workload management

Salary:

$13.75 / hour

Work Shift:

We are located in the Kinsolving Building at 200 West Dean Keeton St. and our work shift hours are: Monday through Friday 8:00am – 5:00pm. Selected students will work with their supervisor to determine hours and days of work.

Working Conditions:

• May require work around standard office conditions.

• Repetitive use of the keyboard at a workstation.

Required Materials:

• Resume/CV

• Letter of Interest

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirm