Human Resources / Office Assistant

Description

Join our dynamic team as a Human Resources / Office Assistant and become an essential part of our journey in bringing innovative products to life! 

Responsibilities:

The HR & Office Assistant is responsible for providing administrative support to the Human Resources Team (50%) and other departments (50%). The responsibilities listed below are primary functions of the job and are not intended to be all-inclusive.

Human Resources Support:

• Stocks and re-orders coffee supplies for the WB breakroom and kitchenette
• Manages the corporate office mail distribution
• Completes employee verification requests (internal and external) for all five US locations
• Supports timely pre-employment on boarding processing for new hires & rehires
• Works closely with HR Business Partner to create and execute employee events i.e. summer employee fun day, cake days etc
• Supports employees with ad hoc requests as needed

Office Support:

• Supports facility management i.e. submitting maintenance requests thru e-maintenance application and following up with vendors to ensure facility issue has been resolved
• Provides administrative support to the Accounting Department with weekly check mailings
• Supports management team with lunch orders and room set up (as needed)
• Manages phone lines and assists customers/vendors/supplies with general questions - low volume (10-15 calls a week)
• Orders office supplies for Massachusetts and other plant sites as needed
• Assist visitors/guests with virtual check-in (as needed)

Requirements

• At least one year of office/administrative support is required
• High School Diploma is required/associate degree is preferred
• Must be proficient in MS Office Suite (required)
• Bilingual in Portuguese, Spanish and/or French-Creole a plus
• Experience with processing purchase orders is a plus
• Must be friendly and demonstrate a can-do attitude
• Presents professionally with excellent customer service skills
• Must be flexible with a can-do attitude 

Hours: 8 am - 4:30 pm (some flexibility with start/end time but must be consistent schedule)

Benefits: Medical/dental/vision, LTD, STD, Life Insurance, vacation (two weeks), 10 holidays, 1one floating holiday and 40 hours sick time

About Us: 

Shawmut Corporation pioneer's textile innovation, delivering high-performance materials for Automotive, Health & Safety, Defense, and Custom Laminating Solutions. We operate globally with ten manufacturing plants and seven offices. Our team excels in engineering and analytics, fostering a collaborative environment to meet industry demands. Committed to sustainability and employee well-being, we offer safe, healthy workplaces. Join us and be part of a dynamic, innovative company shaping the future of textiles.