Human Resources Generalist

The Executive Office of Housing and Livable Communities (EOHLC) is seeking a Human Resources Generalist (Personnel Officer II) for the Human Resources Department!

AGENCY MISSION:

The Executive Office of Housing and Livable Communities (EOHLC) is charged with creating more homes in Massachusetts and lowering housing costs for residents.

Formerly known as the Department of Housing and Community Development (DHCD), EOHLC works with municipalities, local housing authorities, non-profit organizations, and development partners to provide affordable housing options, financial assistance, and other support to Massachusetts communities.

OVERVIEW OF ROLE (NOT ALL INCLUSIVE):

The Human Resource Department is a customer service unit charged with overseeing and processing all agency personnel activities.  Customer Service is an essential function of this position and all communications, oral and/or written are to be delivered in a professional and timely manner with a customer service focus according to all the established Department operating procedures.  The Human Resources Department is a small contained operation with success dependent on all staff within the department assuming individual responsibility and working together as a team in the delivery of services.  The HR Generalist completes hiring transactions, monitors self-service time and attendance reports. In addition, the incumbent creates and reviews requisitions in MassCareers and reviews resumes and applications for employment in MassCareers; posts jobs to the MassCareers website and enters waivers in the MassCareers system; processes and submits internal posting and hiring paperwork; drafts employment offer letters; monitors completion of performance evaluations for non-managers; and updates agency organizational charts & the Employee Coordination Database.

DUTIES AND RESPONSIBILITIES (NOT ALL INCLUSIVE):

1) Employment & Staffing:

·        Maintains and updates the staffing report, organizational charts, prepares job postings/requisitions in MassCareers conducts salary analysis, reviews minimum entrance requirements (MERS), ensures background checks are completed for the Governor’s office where necessary, ensures reference checks and CORI checks are done when appropriate, prepares waivers in MassCareers and provides correspondence to applicants around their applications/resumes being received for positions and next step(s) utilizing MassCareers

·        Ensures that civil service lists, recall lists, transfer lists, etc. are utilized prior to posting position on the MassCareers System.

·        Prepares requisitions from Form 30’s and Management Questionnaires (MQs)

·        Modifies or adds new positions to organizational charts to reflect new reporting structures ensuring that all personnel changes have been captured. In addition, updates the Employee Coordination Database weekly to reflect personnel changes such as hiring, terminations, voluntary resignations, retirements, interns (paid or unpaid), temporary staff, contractors, etc.

·        Reviews resumes & Asset Questions for all job requisitions/postings and identifies candidates that meet the minimum entrance requirements and pushes the candidates forward to the hiring manager at least daily following the HRD Hiring Guidelines and policies related to MassCareers.

·        Once the hiring manager determines who they will be interviewing, the HR Generalist reviews those candidate’s profiles/resumes to ensure they do in fact meet the MERS and contacts the hiring manager