Human Resources Department Office Coordinator

Location Designation: Hybrid - 3 days per week 

 

 

When you join New York Life, you’re joining a company that values career development, collaboration, innovation, and inclusiveness. We want employees to feel proud about being part of a company that is committed to doing the right thing. You’ll have the opportunity to grow your career while developing personally and professionally through various resources and programs. New York Life is a relationship-based company and appreciates how both virtual and in-person interactions support our culture.

 

 

 

Role Overview: We are seeking a versatile, highly organized and detail-oriented individual to join the HR Department Administration team. This position plays an essential role in coordinating departmental events and meetings, handling various administrative responsibilities, supporting internal communications, and providing general administrative support across all areas of HR.  The role reports to the HR leader responsible for HR projects and budget management, HR communications and engagement initiatives.   

 

Responsibilities include, but are not limited to:

• Act as the departmental P-card owner, responsible for managing orders, expense reporting, and tracking details.
• Assist in organizing and executing HR departmental meetings, events, and engagement activities, including conference space reservations, calendar invites, catering orders, and meeting logistics.
• Manage departmental distribution lists and conference room access.
• Manage HR floor plan, including workspace assignments; update and maintain space management records timely and accuracy.
• Assist in onboarding new HRD employees, including workspace assignments, setting up office supplies and welcome gifts.
• Coordinate the ordering and delivery of gifts for promotion days.
• Maintain the organization and optimal functionality for office common areas, e.g., the copy areas, conference rooms and pantry, including monitoring and managing supplies inventory and ensuring adequate supply of paper for all HR printers in common areas on both floors.
• Address office and building-related issues and malfunctions promptly.
• Cultivate and maintain positive relationships with colleagues, suppliers, and key contacts across NYL.
• Provide support to all HR Senior Leadership Team (SLT) members as needed.
• Facilitate internal communications to ensure all HR administrators are informed and aligned with departmental activities and updates.
• Handle other administrative duties and special projects as assigned.

 

Requirements and Skills:

• Proven experience in an administrative role.
• Bachelor's degree preferred.
• Proficiency in MS Office (Word, PowerPoint, Excel), Zoom, and Teams.
• Strong project management and prioritization abilities.
• Analytical mindset with problem-solving skills.
• Excellent written and verbal communication skills

 

 

 

 

Salary range: $40,000 - $60,000 

Overtime eligible: Nonexempt 

Discretionary bonus eligible:  

Sales bonus eligible:  

 

Click here to learn more about our benefits. Starting salary is dependent upon several factors including previous work experience, specific industry experience, and/or skills required.

 

 

Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. We invite you to bring your talents