Human Resources Coordinator

This is an hourly/nonexempt position that pays $27.00 to $30.00 per hour, plus generous employee benefits

HR Visitors and Reception (15% of Time) -- this role is phasing out in January of 2026 after we move to our new offices in Rancho Bernardo

• As face of company, greets customers and visitors, and ensures visitors sign into visitor log and issue visitor badges. Notify person(s) meeting with guest to arrange for escort.
• Assist as needed with vendor deliveries (e.g. Micro Precision, Corodata, USPS), food and coffee services, building vendors and building services, and contact appropriate employee for receipt of packages.
• Sort incoming mail to appropriate departments.
• Serve as vendor interface on coffee machine, vending machines and on-site market/kiosk (First Class Vending). Maintain open line of communication with facilities on coffee supplies and machine maintenance.  Reach out to vendor with any concerns.
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 HR Administration (20% of Time)

• Serve as first point-of-contact on the Human Resources team. Greet, screen and direct internal and external customers to appropriate HR staff member. Answer a broad spectrum of HR questions, via e-mail, phone or in-person, and provide forms, information, or point to appropriate resources.
• Back up HR Specialist.
• Create new hire personnel files and compile terminated employee personnel files
• *File employee documents in personnel and confidential files and assist with year-end archiving.
• *Create FedEx label to ship overnight packages.
• *Prepare purchase orders (one-time or blanket) and process invoices for goods and services for HR department.
• Coordinate Costco supply orders for HR department as needed. 
• Maintain and update the company telephone list of extensions and cell phone numbers, per the process.
• Maintain company store of Cohu logo items, replenish as needed, and create new logo items and maintain kitchen supplies.
• Review updates and order/post labor law and other legal posters/notices on an annual basis
• Support annual ISO update of documents for HR Poway and support annual EEO and AA filings as requested.
• Order and post labor law and other legal posters/notices. 
• Update employee bulletin boards on a regular basis – post for the HR department. 
• Send out company-wide emails for events, updates, Arrange meetings within Outlook. 
• Provide administrative services, coordinate meetings, support projects, etc. 

Employee Services (35% of Time)

• Own the employee badging system. Troubleshoot badge access issues, maintain security access database, and deactivate employee access as needed. Audit on-site providers (Coverall & G4S) to ensure inactive employee badges are terminated.
• Manage the milestone service anniversary awards program for US employees, including customized messages from managers, ordering yearbooks, ordering engraved number award, packaging and distribution, and updates to Snappy site for eligible employee gifts. Prime contact and interface with former Xcerra US HR contact (Jill Barres)
• Coordinate the annual service awards luncheon event, including invitations, programs, food, beverages, etc.
• Coordinate educational reimbursement process, review forms and prepare and process check requests.
• Coordinate the employee recognition programs (Applause and Above & Beyond) track performance-based recognition recipients and ensure gift card supply is maintained. 
• Coordinate “local” HR Team employee birthday recognition—order $50 Amazon gift card
• Coordinate a variety of programs and drives such as Toys for Tots, Food Drive, Blood Drives, etc.
• Order employee flowers and plants for U.S. employees for significant illnesses, accidents or bereavement.  Fromyouflowers.com (log-in in bible)
• Employment Verification: Direct requests for verifications of employment to The Work Number and/or prepare written verifications of employment letters to employees