Human Resources Coordinator

Salary

$23.00 - $29.90 / Hour

Overview

Elderwood Staffing Solutions (ESS) has a NEW opportunity for a Human Resource Coordinator to join our dynamic team. 

Elderwood is a leading provider of long-term care services, dedicated to delivering compassionate care to our residents. Our Internal Float Pool, Elderwood Staffing Solutions, prides ourselves on fostering a supportive work environment where our staff can thrive. We are currently seeking a dedicated, energetic, & detail-oriented Human Resource Coordinator to be a part of this critical initiative of building, growing and retaining an elite team of clinicians to support our Skilled Nursing & Assisted Living network. 

Quick Position Overview:

• This position will assist with all aspects of HR for Elderwood Staffing Solutions with a particular focus on Onboarding, Compliance, & General Orientation, in addition to Candidate Experience and Retention initiatives.
• This position has a direct report to the ESS & Agency Program Manager, dotted line to the Director of HR Operations. 
• While there is some opportunity for remote work, on-site presence at the Corporate Office is required for this position (1142 Wehlre Dr. Williamsville, NY 14221).

Responsibilities

Essential Job Functions:

Recruitment:

• Responsible for the timely sourcing, interviewing, & onboarding of candidates through the Applicant Tracking System.
• Maintaining an accurate and timely submission of the weekly open positions report.
• Participation in marketing the facility through recruitment events held at the facility as well various organizations and schools; i.e. open interviews & job fairs.
• Ensure internal posting process is properly managed within the facility, and for employees involved in facility-to-facility transfers.
• Promote company Employee Referral Program.
• Accurately track employee referral program and timely payout of referral bonuses.

Onboarding and Training:

• Orient and complete new hire paperwork for all new staff members and ensure that employment regulatory requirements are met; to include but not limited to, reviewing benefit program eligibility, describing benefit plans, and confirmation of enrollment completion.
• Schedule new hires for General Orientation and deliver HR training component.

Administrative

• Obtain all required regulatory documentation for all licensed & certified persons hired at the facility at time of hire, and annually thereafter; i.e. professional licenses and CPR and other Life Safety certifications. If not certified arrange for training.
• Obtain medical documentation required for Measles, Rubella and TST for applicable new hires. Coordinate new hire physicals.
• Ensure that all personnel actions are properly documented (location, address, rate of pay and status change, disciplinary actions and signature receipts).
• Maintain staff member personnel records in accordance with regulatory agency requirements and HR Policy & Procedure Manual.
•  Initiate probationary and annual performance evaluation process.
• Administer 30 Day New Hire Surveys & Exit Interviews in accordance with company policy.
• Order name badges, business cards and computer access as needed.
• Timely processing of employee termination and maintain staff roster in several databases.
• Coordinate uniform benefit allowance and fitting and acquiring of uniforms under the allowance program.

Payroll and Benefit Administration

• Timely distribution of information on the company’s benefits package to all eligible employees, monitor pending enrollments and provide follow up to verify completion. 
• Responsible for accurate and timely data entry of employee information and ongoing maintenance in ADP HRIS.
• Review all employee timecards in time & attendance system for accuracy and approvals.
• Run various reports out of ADP reporting
•  Assist employees with benefit/payroll inquires.
• Interpret personnel policies and procedures and communicate benefit program details to staff.
• Upon termination of staff, distribute documentation relating to benefits such as Health Insurance, 401K, Life Insurance, and Dental Insurance.
• Helps coordinate all employee activities, as established by executive staff.
• Compile and track paperwork for staff members on leave of absence; maintain compliance with FMLA and other regulatory leaves; maintain communication with staff members on return to work expectations.

Unemployment & Workers Compensation

• Ensure timely response to clai