Human Resources Clerk

Primary Purpose:

Provide administrative clerical support and assist the school district clientele as needed. Serve as a link between the school district's central functions, the district staff, and the general public. 

Qualifications: 

Education/Certification:

High school diploma or GED 

Candidate must have a satisfactory outcome of the fingerprinting check 

Special Knowledge/Skills:

Effective keyboarding, word processing, and file maintenance skills Knowledge of Microsoft Word and Excel

Strong organizational, communication and interpersonal skills Ability to speak English and Spanish (preferred)

Experience:

Three (3) years of verifiable clerical and file maintenance experience 

Working successfully with the public and fellow employees 

Major Responsibilities and Duties:

1. Perform duties with awareness of all district requirements and Board of Education policies.
2. Handle a multitude of responsibilities with minimal supervision.
3. Perform the usual office tasks associated with a busy, productive, and smoothly running department.
4. Ability to deal with problems involving a few concrete variables in standardized situations.
5. Ability to apply common sense understanding to carry out detailed, but complex written or oral instructions.
6. Assist receptionist with answering telephones, taking messages, and dealing with the public.
7. Prepare memos, complete reports and correspondence as directed by the Chief of Staff.
8. Review and update employee records as needed for demographic data.
9. Maintain personnel files according to state/federal regulations and insuring that files meet SBEC requirements.
10. Process new employees insuring that all payroll information is correct and submitted in a timely manner.
11. Disburse the school district's policies and grievance procedures during processing of new employees.
12. Serve as a source of information for new employees in regards to medical benefits, salary information, number of workdays in school year, and other related information.
13. Responsible for maintaining service records and keeping them up to date.
14. Assist in compiling information needed to prepare various reports.
15. Answer questions on pay grade, days of employment, and credit for years of experience.
16. Responsible for filing assigned incoming correspondence, records, and certificates.
17. Daily attendance and punctuality are essential functions of the job.
18. Perform other duties assigned.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment, including a personal computer and peripherals, and

frequent telephone use

Posture: Prolonged periods of sitting, walking, kneeling, bending, stooping, and pulling

Motion: Repetitive hand, arm, and finger movement

Lifting: Occasional light lifting and carrying (up to 40+ lbs.)

Mental Demands: Ability to communicate effectively, both in oral and written form; effective management

and public relation skills; work with frequent interruptions; and ability to maintain emotional control under 

stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Reviewed by:                                                                                                                     Date:                                                             

Received by:                                                                                                                      Date: