Human Resources Assistant - Payroll

Job Description:

Position:        Human Resources Assistant

Reports to:     Human Resources Supervisor

Schedule: Shift flexibility is preferred. The assigned schedule for this role is:
Thursday - Sunday 6:30am to 5pm.            

This position has a starting pay range of $20.00 to $25.75 per hour. Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.

ROLES AND RESPONSIBILITES:

Responsible for the clerical/administration function within the HR department. Performs duties directly related to payroll, file administration, benefits, workers compensation, leaves of absence, unemployment and preparing reports associated with these functions. Counsels associates, responds to requests for information and completes the necessary HR related forms and documents. Interacts with Home Office and outside Vendors on a variety of HR related issues.

Major Areas of Responsibility

• Updates and maintains the payroll system, petty cash and creates payroll adjustments/increases as well as completes calendar entries. 
• Transmits payroll in conjunction with Home Office. 
• Audits payroll reports and makes corrections as necessary. 
• Stops payment of voided checks. 
• Prepares checks for distribution.
• Updates and maintains the HRIS to include personnel files, profiles, new hire paperwork, bid acceptances and personnel change status. 
• Tracks, maintains, and prepares various lists and reports to include new hire evaluations, attendance (sick, vacation and holiday time), seniority and shift information, etc.
• Coordinates the benefits program to include insurance, 401(k), leaves of absences, appointment tracking and follow-up. 
• Counsels associates on benefit plans and provisions and assists in completing claims and open enrollment forms.
• Assists in new hire and benefit orientations for bilingual associates and assists with translations for associate relations, benefits, and medical services matters.  Assists training department with train-the-trainer, ESL, and other classes as necessary.
• Responds to associate inquiries regarding HR related issues including employment verifications, clarification of information and follow-up on request documentation. 
• Responds to external inquiries regarding a variety of Human Resources issues.
• Completes employment verifications, processes unemployment information, and responds to wage verifications.
• Interacts with Home Office on HR administrative issues and keeps the Human Resources Supervisor informed, as needed.
• Participates in special projects as assigned.

Minimum formal education required to perform this job.

        ·        High School Diploma or equivalent work experience

Minimum job skills required to perform this job.

        ·        Good organizational, communication and interpersonal skills

        ·        Knowledge of basic HR functions (payroll, files, and benefits)

        ·        Bilingual preferred

        ·        Knowledge of MS Excel, MS Word preferred.

        ·        Knowledge of payroll systems preferred. (Kronos, Oracle)

Benefits include Associate discount; 401(k) match; medical/dental/vision; HSA; health care FSA; life insurance; short/long-term disability; paid holidays/vacation /sick/bereavement/parental leave; EAP; incentive programs for management; auto/home insurance discounts; tuition reimbursement; scholarship program; adoption/surrogacy assistance; smoking cessation; childcare/cell phone discounts; pet/legal insurance; credit union; referral bonuses. All benefits are subject to applicable plan or program terms (including eligibil