Human Resources Assistant

Job Details

Job Location: Philadelphia, PA 19132Position Type: Full TimeEducation Level: High SchoolTravel Percentage: NoneJob Shift: DayJob Category: Human Resources

Position:   

BILINGUAL Human Resources Assistant

Status:

Full-Time/ Hourly/Non-Exempt

Schedule:

9:00 a.m. – 5:00 p.m., Monday-Friday

Reports to:

Human Resource Generalist

 

Position Description 

Under the direction of the HR Generalist, this position will play a critical role in ensuring that the organization’s HR compliance functions are efficient, compliant, and aligned with organizational policies and practices. Supporting and partnering with the HR Managers and department generalist to apply your expertise in HR laws, regulations, and best practices, as well as your ability to manage employees and systems are keys to your success in this role. The HR Assistant will be the frontline position to answer basic questions on HR related inquiries internally and externally, provide standard policy/procedural information, and perform routine problem resolution on related HR maters. The HR Assistant will provide professional and confidential support to the Humen Resources team and advise employees on HR compliance policies.

Primary Responsibilities:

• Responsible to assist with creating, implementing, and evaluating all human resource department policies, procedures, and structures.
• Provides compliance support for all HR functions.
• Provides administrative support for all HR functions.
• Assists with recruitment activities and events.
• Responds to inquiries regarding policies, procedures, and programs.
• Completes employment verification, references, and background checks for assigned new hires.
• Maintains employee files.
• Processes change of status forms and updates files accordingly.
• Audits new hire files monthly for compliance
• Responds to all requests for information and telephone inquiries in accordance with established standards and procedures.
• Prepares required compensation, disability, employment verification forms.
• Responsible for being cross trained in all phases of HR processing for multiple entities.
• Performs related duties as assigned and unrelated duties as requested.
• Maintains confidentiality of all information
• Maintains knowledge of legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are compliant.
• Ensures compliance with existing state and federal government employment laws.

Qualifications

Will Demonstrate the following Skills/Qualifications:

• Experience with HRIS preferred.
• Experience in HR policies/procedures, recruiting, employee benefits, and labor laws required.
• Proficiency working with MS Office Suite (Excel, Power Point, Outlook)
• Excellent customer-service, high degree of professionalism, and ability to work independently.
• Excellent organizational and time management skills
• Strong communication skills, ability to work with all organizational levels.
• Thorough attention to detail
• Strong decision-making and problem-solving skills
• Must be reliable and adhere to time sensitive matters and deadlines.

Education/Experience Requirements

• MUST SPEAK AND READ SPANISH FLUENTLY
• Associate or bachelor’s degree in human resources preferred.
• A high