Human Resources Assistant

Position Summary:
The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s Human Resources department. This position works on-site Monday-Friday 8am-5pm in our administrative office in Yakima.

Responsibilities:

General HR

• Establishes, maintains, and closes digital employee personnel files in compliance with applicable organization, audit, and legal requirements.
• Verifies, completes, and maintains I-9 documentation according to Federal guidelines.
• Compiles documents during pre-employment, after new hire onboarding, and continuously during employment.
• Tracks required staff certifications, registrations, licenses, etc. in collaboration with the Credentialing Specialist. Verifies credentials are current on an annual basis, or more often if needed/required.
• Processes monthly background checks for behavioral health staff and other background checks for Early Learning and other identified staff as required.
• Assists employees with general HRIS needs (ex., resetting passwords, system training).
• Sends employee “coming and goings” e-mail twice monthly to all staff.
• Completes leave/absence census reports twice monthly.
• Participates in audits of personnel files, benefits, or other HR programs/procedures. Reviews any corrective action or recommended process improvements with HR Leadership.
• Reports all employee relations issues, such as employee complaints, harassment allegations and civil rights complaints, to HR Leadership.
• Directs HR policy/process/procedure, employment law, and other high-level HR questions to HR Leadership.

Recruitment

• Assists and backs up the recruitment team by providing support including:
  • Enters approved job descriptions in the HRIS and shared drive. Sends updated job descriptions to impacted staff for signatures, as appropriate.
  • Reviews applications and matches education, experience, and skills with position-specific requirements and forwards qualified applications to assigned hiring manager.
  • Conducts phone screenings with qualified applicants as requested.
  • Schedules job interviews, including coordination of calendars and schedules and approval of interview questions.
  • Initiates the reference checking process, reviews the feedback reports, and provides the report to the assigned Talent Acquisition Specialist and/or hiring manager.
  • Establishes and maintains digital applicant files and applicable applicant documents.
  • Creates and distributes new hire e-mails and new hire packets.
  • Attends job fairs and other external recruiting events and identifies creative sources to reach potential applicants.

Onboarding

• Creates new employee records in the HRIS.
• Conducts new employee onboarding (e.g.  training employees in the HRIS, employee badges, etc.).
• Tracks job descriptions and onboarding checklists for new hires and assures required items have been completed and signatures are obtaine