Human Resources Administrative Assistant (On-Site)

HELP US BRING THE GIFT OF HEALTH TO LIFE.

Working at Pharmavite is an experience like no other. With a focus on complete nutrition for all, each endeavor is urgent and every day counts. You'll have the opportunity to work on the #1 selling national vitamin and supplement brand, Nature Made, as well as an exciting portfolio of other products that are shaping the future of the healthy living industry. Consumer-driven innovation, high quality products and a promising portfolio, all driven by a team with a shared sense of purpose -- that's Pharmavite. Join us to bring the gift of health to life.

**Immigration sponsorship is not available for this role**

The HR Administrative Assistant role is responsible administering a wide variety of complex special projects.  Provides general administrative support to multiple HR Leaders and their teams. This role reports to the Director, of Talent & Organization Development.

Key Responsibilities

Critical contributions this role is counted on to deliver:

• Provides administrative support to the leadership team in the Human Resources department. 

• Regular tasks include:  screening phone calls, distributing mail, preparing expense reports, composing/editing/preparing presentations, coordinating travel and meetings, managing room set-up and tear-down, managing calendars and maintaining supplies.

• Independently performs complex special projects for department projects on a regular basis. This may include creating and distributing employee communications.

• Maintains confidential employment/employee relations data and records.

• Responds to department-relevant questions from internal and external contacts.  Acts as administrative liaison for HR within and external to organization. 

• Audits vendor invoices, processes check requests and tracks spending against budget.  Typically maintains budget data and typically tracks and analyzes budget variances and adjustments. 

• Performs other related duties as assigned.

The Ideal Candidate

The ideal candidate is high energy, takes ownership of their responsibilities, prides themselves on having great customer service outlook, high integrity and understands the need for confidentiality. An exciting opportunity to grow and learn more about the many groups within HR as you support Talent Acquisition (onboarding and offboarding), Talent Development, Employee Relations and Total Rewards (benefits and compensation).

Critical Success Factors

You’ll be most successful in this role if you have:

• High level of attention to detail

• Customer service orientation

• Effective organizational skills

• Ability to handle multiple tasks and priorities at the same time

• Deadline cognizant approach to your work

Required Skills & Capabilities

In order to take on these challenges you’ll need to have:

• Requires a high school diploma or its equivalent. Two years of business school and/or some college preferred. A four year degree college or university degree is a plus.

• Requires three to five years of experience as an Executive Secretary or equivalent position in a fast pace environment.

• Excellent communication skill, tact and diplomacy in interaction with others.

• Ability to work independently.

• Ability to handle and maintain sensitive and confidential information.

• Proficiency in word processing, spreadsheet and graphic presentation software including but not limited to MS Office Suite (Word, Excel and PowerPoint).

OUR OFFER

Here, career paths aren't predefined, and bureaucratic limitations don't exist -- you have the opportunity to grow, learn from industry pioneers, and develop the way you want to. Pharmavite is investing more in the development of our team -- to help us deliver on our purpose and help you achieve your career aspirations. Our environment is geared to fuel curiosity, encourage experimentation, and generate learning as this is the way we develop ourselves and our organization.

Pharmavite is committed to meeting the needs of our employees and their families with a Total Rewards package that's as comprehensive as the vitamins and supplements we deliver to consumers. With competitive compensation programs and standout benefits, we provide employees with optimal health and well-being -- as well as peace of mind. These rewards -- plus our new recognition program -- ensure employees feel supported both at work and home.
 

Annual Pay

Annual Pay Range

$54,530.00 - $81,693.00

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