HUB Administrative Assistant

Job Title

HUB Administrative Assistant

Agency

Texas A&M University

Department

Procurement Services

Proposed Minimum Salary

$3,750.00 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The HUB Administrative Assistant, working under general supervision, provides administrative support to the Historically Underutilized Business (HUB) Program Coordinator and acts as a secondary HUB resource for the university and vendor community.

Essential Duties/Tasks:

Record Retention

• Is responsible for file retention of all HSP documentation and monitoring Progress Assessment Reports (PAR) by prime suppliers on HUB subcontracting activities and compiling monthly PAR summaries.

HUB Coordination and Oversight Responsibilities

• Responsible for assisting the HUB Coordinator on HUB initiatives and TAMU HUB oversight.

• Reviews and prepares HUB Subcontracting Plans (HSP) for approval by HUB Coordinator.

• May attend meetings or committees on behalf of HUB Coordinator.

HUB Data Management and Reporting

• Compiles HUB data from various sources, ensuring timely submission of internal monthly reports, state-required semi-annual and annual reports, and monthly reports to the Legislative Budget Board and Comptroller's online reporting systems.

• Fulfills all Procurement and HUB reporting requirements for the university and the State of Texas.

• Conducts special analyses and prepares project summaries.

Outreach

• Acts as a secondary HUB resource for both the internal university community and external entities.

• Engages in planning and executing HUB operations, including outreach activities with potential HUB suppliers at various forums across the state, training procurement personnel on HUB initiatives, and promoting the HUB program as directed by the HUB Coordinator.

What you need to know

Salary: $45,000 annually

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

• Bachelor's degree or equivalent combination of education and experience.

• Three years of experience in office administration.

Preferred Qualifications

• Two years of related HUB experience or procurement experience

• Previous experience in Texas A&M University E-Commerce System, eBuilder, TxSmartBuy

Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to multitask and work cooperatively with others.

• Excellent verbal and written communication skills

• Planning and organization skills.

Other Requirements and Factors

• This position is security sensitive

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.