HR Project Specialist

Ready to blend your passion for people with a knack for precision? Join our HR team as an HR Project Specialist! You'll drive recruitment from start to finish and ensure flawless consistency, making a vital impact on our team's success.

What You'll Do

• Talent Acquisition: Architects our hiring success, from compelling job descriptions to assisting chairs and committees on processes and protocols.
• Payroll and Compliance: Guards payroll accuracy, manages data, troubleshoots inquiries, and ensures compliance.
• Onboarding: Guides new hires through a welcoming and successful integration.
• HR Partnership: Advises managers and employees on recruitment and HR best practices.
• Process Improvement: Identifies and implements ideas to boost efficiency and satisfaction.
• Operational Prowess: Provides administrative support and creativity.

Why Join Us?

This is a chance to be a cornerstone for the department:

• Impactful Work: Directly influence our team.
• Collaborative Culture: Work with supportive values, innovation, and integrity.
• Competitive Rewards: Enjoy a comprehensive compensation and benefits package.

Excited to attract top talent and ensure operational precision? Apply today and help us shape our future!

The hours are Monday through Friday from 8:00 AM to 4:30 PM.

Salary: The annual salary range is $46,000 - $50,000, based on qualifications and experience.

Benefits: The University of Maine System offers a highly competitive benefits package that includes (but is not limited to):

• 13 paid holidays plus earned vacation and sick time
• Health, Dental, and Vision insurance
• Short-term disability insurance and employer-paid long-term disability insurance
• Employer-paid basic life insurance and supplemental life insurance
• Tuition waiver program for employees and their dependents (spouse, domestic partner, and dependent children)
• 403(b) retirement plan with employer contribution

To learn more, please review the Benefits Information Summary.

HR Project Specialist job description.

Qualifications
Required:

• Bachelor's degree or the equivalent combination of education and relevant work experience.
• 3+ years of work experience within an office setting.
• Ability to problem-solve and identify both opportunities and potential challenges/roadblocks. Ability to take initiative and identify, propose, and organize systems to enhance services and management. 
• Ability and willingness to work with frequent interruptions and manage multiple projects and competing priorities with attention to detail and accuracy.
• Ability to keep up to date on key policies and procedures that affect areas of service, build alliances, and utilize contacts to build and strengthen internal support bases.
• Understanding of and experience in providing senior-level management and leadership support with a strong orientation to customer service and professionalism.

Preferred:

• Project Management experience.
• Experience working in HR and/or higher education.

How to Apply:

Materials must be submitted via “Apply Now” below. You will need to complete an application and upload the following: 

1. A cover letter that describes your experience, interests, and suitability for the position. 
2. A resume/curriculum vitae.

Important items to know about the recruitment process:

• Review of applications will begin immediately. For full consideration, materials must be submitted no later than 4:30 p.m. EST on October 10, 2025.
• Materials received after the initial review date will be reviewed at the discretion of the University.
• Incomplete application materials cannot be considered.
• Candidates selected to proceed to the final stages of the search process will be requested to provide three (3) names and contact information for references.
• The successful applicant is subject to appropriate background screenings.
• We are not able to consider applicants who require Visa sponsorship.

In complying with the