HR / Payroll Administrator

Domtar is a leading provider of a wide variety of fiber-based products including communication, specialty and packaging papers, market pulp and airlaid nonwovens. With approximately 6,300 employees serving more than 50 countries around the world, Domtar is driven by a commitment to turn sustainable wood fiber into useful products that people rely on every day. Domtar’s principal executive office is in Fort Mill, South Carolina and Domtar is part of the Paper Excellence group of companies. To learn more, visit www.domtar.com.  Domtar’s Packaging mill in Kingsport, TN is searching for a HR / Payroll Administrator. This position’s primary responsibilities are to provide administrative support to the HR department by applying, maintaining and updating HR systems, documentation, programs and policies to assist with achieving mill and departmental goals and objectives.  The position is also responsible for weekly payroll processing for the Mill’s hourly employee group. Key ResponsibilitiesPayroll / Time & Attendance:

• Weekly payroll time file processing.
• Primary owner of Kronos time and attendance system maintenance to include pay rate changes, new hire entries, accrual balances, attendance monitoring and other key elements. 
• Works with front line managers to ensure accuracy of employee time cards.  Minimize need for payroll corrections or historical edits. 
• May train others on the use of the local Time and Attendance platform. 
• Track and monitor attendance for the crews and report on key metrics. 
• Runs reports from time and attendance system as directed.

 Domtar HR Systems:

• Submits tickets to the Domtar Employee Service Center and I.T. Service Desk as directed by HR staff related to new hires, separations, promotions/transfers, etc. 
• Works within the applicant tracking system to ensure candidate detail and status us up to date and accurate.
• Maintains an organized digital file structure that is easily accessible by all departmental employees.

 Scheduling Coordination:

• Manages scheduling for the department to include interviews, meetings, events as directed, employee physicals, drug testing, etc. 
• Coordinates visits and agendas of external job candidates. 
• Schedules internal resources as needed for interviews, meetings, training purposes, new hire onboarding, etc.
• Assists Training Coordinator with scheduling skill certification meetings
• Manages probationary review process ensuring managers are completing the process with their employees in a timely manner.

 Labor relations support: 

• Takes notes during company / management meetings as directed. 
• May serve as witness in other meetings or discussions with bargaining unit employees and Union officials. 
• Responsible for contractual requirements of biweekly overtime reporting, maintaining of seniority listings, assists with job bid procedure when applicable.
• Maintains mandatory information listings required for USW employees
• Processes the start/stop of union dues for hourly employees
• Assists with employee uniform program

 General office support duties:

• First point of contact for employee walk ins.
• Greet and direct incoming phone calls and visitors.
• Office duties of filing paper documents, maintaining personnel files and I-9 binders, printing training materials, creating new hire onboarding binders, etc.
• Manage locker assignments for new employees and separations

 Required Qualifications

• 5 years experience in payroll and/or HR role in a fast paced environment.
• Highly organized professional able to multi task and see assignments through from start to finish.
• Basic understanding of Federal / State guidelines and laws pertaining to EEO, FMLA, ADA, Affirmative Action.
• Works with employee sensitive information and must maintain strict confidentiality at all times.
• Proficient with MS office suite
• Effective communicator both verbal and written

Preferred Qualifications

• Prefer relevant experience from a manufacturing environment.
• Prefer experience in a union environment. Ability to read and interpret provisions of a collective bargaining agreement.
• Preferred experience with Kronos or other similar time & attendan