HR & Office Manager

About The Company

Cutler Advisors (fka David S. Cutler C.P.A, PC of Tucson) is a Tucson, AZ headquartered accounting, tax and advisory firm with 60+ team members from a variety of professional backgrounds working and regional offices in Phoenix/Scottsdale and Pittsburgh/Murrysville, Pennsylvania. For over 25 years, this team has provided clients with an integration of tax planning and preparation with financial guidance that aligns with the best chief financial officers around. As a boutique accounting firm, we focus on national and international small business owners; we pride ourselves on helping these business owners expand their financial capabilities while utilizing income and estate tax planning methods to reduce their tax burdens. The firm is part of Crete Professionals Alliance, a growing alliance of accounting services firms. The Crete PA model is designed to augment the power of local brands and culture with national capabilities, to create growth opportunities.

About The Role

The HR & Office Manager will be responsible for managing and supporting various firm operations and people programs, including office management, local recruitment, employee relations, benefits communication, performance management programs, and compliance while serving as custodian of firm culture. This role is integral to fostering a positive work environment and supporting the organization's overall people strategy. This role will connect with a broader Crete Professionals Alliance HR team to communicate and align initiatives between sites. This position requires a full-time presence in the office, Monday through Friday, with occasional travel required (5-10% of the time). This position may involve working outside of regular business hours to address urgent HR issues.

Key Responsibilities:

HR Administration:

• Coordinate and manage HR initiatives such as benefits administration, compensation, and payroll in conjunction with central HR teams.

• Process and submit payroll templates and review pre-check reports.

• Influence local leadership to enable process and procedural improvements to enhance employee lifecycle, improve employee satisfaction, and achieve improved turnover rates

• Act as liaison between central HR team and employees regarding benefits enrollment and eligibility.

• Facilitate new hire onboarding (I9) and orientation programs to ensure a smooth transition for new employees.

• Oversee office and employees to include: arriving to the office timely; job performance; ownership and accountability; training programs; and escalating issues

• Facilitate Performance Management Process as a liaison between on-site leadership and central HR team.

• Facilitate Learning and Development Process as a liaison between on-site leadership and central HR and Compliance Teams.

Office Administration:

• Oversee the daily operations of the office.

• Maintain office supplies and inventory.

• Manage office layout and equipment maintenance.

• Handle incoming and outgoing correspondence.

• Reporting to and supporting the local Managing Partner (and/or Senior Management)

Compliance and Record Keeping:

• Ensure adherence to federal, state, and local employment laws and regulations.

• Maintain accurate and confidential employee records and HR documentation.

Staff Supervision:

• Supervise and support administrative staff.

• Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff.

Financial Management:

• Manage office budget and expenses.

• Submit invoices, receipts, and reimbursements.

• Monitor office expenditures and identify cost-saving opportunities.

• Liaise with centralized FP&A team

Communication:

• Serve as the primary point of contact for internal and external communications, including centralized IT, FP&A, Growth, and HR teams.

• Coordinate with other departments to ensure smooth operations.

• Manage relationships with vendors and service providers

Policy and Procedure Execution:

• Assist with development and implementation of office policies and procedures.

• Ensure compliance with company policies and regulations.

• Maintain office documentation and records.

Qualifications:

• Associates degree in Human Resources, Business Administration, or related field, preferred

• Relevant HR certifications (e.g., PHR, SHRM-CP), preferre