HR Generalist

Mid-Willamette Valley Community Action Agency

OUR MISSION: EMPOWERING PEOPLE TO CHANGE THEIR LIVES AND EXIT POVERTY BY PROVIDING VITAL RESOURCES AND COMMUNITY LEADERSHIP.

Our Vision: All people are respected for their infinite worth, and supported to envision and reach a positive future.

The HR Generalist assists with implementing, explaining and enforcing policy; executes on a variety of human resources activities, such as recruitment and selection processes, compensation and pay, benefits, management support, leaves of absences, confidential records and staff medical information, and employment compliance monitoring. This position is key in building morale and retention, and the accomplishment of HR and programmatic goals.

MINIMUM QUALIFICATIONS.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

• Bachelor's Degree in Human Resources, Business Administration, or related field.
• Three years of previous experience as a Human Resources Generalist directly serving staff and employees in the administrative functions of personnel programs.
• HR accreditation with SHRM or HRCI may substitute for a Bachelor's Degree.
• Equivalent combination of education and experience may be considered.

CERTIFICATES, LICENSES, REGISTRATIONS

• Driver qualifications are not required for this position.
• Candidate must pass a comprehensive MWVCAA background screening prior to employment.
• Successful registration with the Central Background Registry of the Child Care Division.
• Candidate must pass pre-employment and random drug screenings.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of employment laws and regulations.
• Experience and demonstrated proficiencies in computer software such as MS Word, Excel, Outlook and other online business tools are required.
• Excellent oral and written communications; providing information, answering questions and explaining decisions using tact and diplomacy. Exhibits professionalism and communicates respectfully.
• Ability to present information to small and large groups.
• Able to work efficiently to meet deadlines.

ESSENTIAL DUTIES AND RESPONSIBILITIES

This job description is not intended to be all-inclusive. Employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required.

• Assists with updating and maintaining HRIS and/or payroll system with accurate, timely and confidential data. Supports the PAF processes, and audit requirements. Supports the update and distribution of 1095s for compliance with ACA.
• Responds to requests via the HR email inbox in a timely manner, and advises other HR team members on more complicated requests. Ensures responses are complete, accurate and professional.
• Assists with the maintenance of records. Ensures documentation is complete, accurate and secure.
• Conducts HR inquiries by phone, and HR investigations under the direction and guidance of HR management. Confers with legal counsel as directed.
• Creates, edits and advises on agency job descriptions that are compliant with pay equity, EEO language, as well as analysis and completion of physical/mental and work conditions stipulations for performance of the job.
• Approves interview questions for program management. Assists recruiting staff in conducting phone interviews, hiring panels, and onboarding as needed to meet deadlines. Supports talent acquisition efforts with hiring managers.
• Assists as needed with pre-employment screening such as reference and background checks, and coordinates health screening and skills or language testing when needed.
• Oversees successful off-boarding of agency staff to authorize IT and payroll system access is disabled, and ensure final paychecks are distributed in a timely manner under state regulations.
• Supports recruiting process as needed by posting, assigning, and monitoring new requisitions.
• Works as a team with Manager and recruiters with regard to policy and compliance questions.