HR Coordinator (Sacramento)

POSITION TITLE: Administrative Assistant/Human Resources Coordinator

REPORTS TO: Director of Human Resources

DESCRIPTION OF POSITION:

The Human Resources Coordinator/Recruiter provides day-to-day administrative support for the Human Resources Department. Primary duties include employee management, including onboarding, training, compliance, and recruiting. The HR Coordinator also serves as the key contact for benefit administration of employee benefit program include health plans, leaves of absence, and retirement savings plan.

KEY RESPONSIBILITIES:

• Coordinate recruitment and onboarding activities: Facilitate placement and posting of recruitment ads, collecting resumes, and responding to candidate general inquiries. Work directly with candidates to collect required employment documents including application, resume, and licensing information.
• Conducts Initial Candidate Screenings: Using phone, webcam, or in-person interviews, the Recruiter will screen candidates and render judgments regarding the suitability for the position, either handing the candidate off to department leads or interviewing with other facility team members.
• Interfacing with Department Leads: Recruiter will meet with department leads to assess hiring needs and candidate profiles, learning to predict what candidates will best suit openings per guidance from the department head and the Director of Human Resources.
• Interviewing: The Recruiter, as requested, interviews with various levels of administration as they progress through the hiring process, providing insight and guidance into the suitability of the candidate per profile and position requirements.
• Maintains Hiring Materials: Maintains and updates hiring resources, including interview guides, job descriptions, applications, offer letters, and pre-screen results. Works closely with the Director of Human Resources to ensure all these documents meet or exceed federal, state, and company-wide expectations.
• Recordkeeping: Maintain files of recruitment activity including solicited and unsolicited applications and resumes, posting positions internally, and generating employment offer letters. Initiates and tracks completion of pre-employment onboarding including background checks, pre-employment physicals, and license verification.
• Coordinate Training Activities: Organize schedule and materials for employee training and orientation programs. This includes new employee orientation, CPR training, and other training programs as directed. Maintain updated materials for training including handouts, PowerPoint presentations, and library of videos. Records completed training events and maintain system to track ongoing training requirements.
• Monitor and Track Employee Hire Process: Coordinate collection of employment information for all employment stages including new hires and entry into Kronos. Follow established steps for entering and maintaining current data in payroll system, electronic spreadsheets database and employment files. Prepare routine reports on status of candidates, projected start dates, and required steps to complete pre-screening. Create and maintain new employee files, ensuring accuracy, compliance and confidentially.
• Administration Support: Provides general department administrative support, including filing, scheduling, compliance completion, employee education and redirecting staff complaints or concerns as appropriate.
• Employee Administration: Working in tandem with the Director of Human Resources, the HR coordinator manages the employee experience from orientation through post-employment. This includes verifications of employment, compliance management, status changes, promotions, transfers, separations, and benefits enrollment.
• LOA Requests: The HR Coordinator is the facility’s leaves administrator, monitoring LOA requests, return to work information, eligibility for programs and services, and modified duty.
• Monitor and Track Employee Compliance: Works with the other team members in Human Resources, as well as other leaders in the Hospital, to ensure that all employees stay current on annual trainings, health compliances, and other requirements.
• Administration Support: Provides general department administrative support, including filing, scheduling, compliance completion, employee education and redirecting staff complaints or concerns as appropriate.
• Any additional related duties as requested by the HR Department or other administrator.
• Maintains confidentiality of employees,