HR Coordinator - Facilities Services - UTK

The HR Coordinator provides comprehensive human resources support to the Facilities Services Department, serving as a key resource for supervisors and staff on HR policies and procedures. This position ensures positions, classifications, appointments, and employee records are accurate, compliant, and aligned with departmental budgets and university guidelines. The Coordinator supports hiring and other personnel actions, assists with HR transactions, and helps ensure consistent application of policies across the department. Professionalism, discretion, and the ability to manage confidential information are essential.

• Assist in advising employees in regard to Worker's Compensation, Family Medical Leave, Sick Leave Bank, Paid Parental Leave, sick leave, annual leave, longevity, terminations, and other Human Resource matters as needed. 
• Ensure departmental compliance with human resource policies, procedures, regulations and laws. Interprets and applies policies as necessary. 
• Manage personnel file records for staff and students. 
• Advises on FS Departmental personnel actions including new hires / rehires, transfers, pay changes, tuition fee waivers, leave applications, and terminations. 
• Review and confirm accuracy and completion of all required documents for new hires / rehires to include I-9 and Visa requirements. 
• Assist with employee on-boarding and providing policy information to new employees. 
• Assist with the development of position descriptions for UTK HR review and classifications for new or revised position descriptions. Validates budget alignment for new positions and position changes. 
• Responsible for completion of personnel forms, both paper and electronic for position creation and changes, personnel changes, additional pay requests, and personnel terminations. 
• Provide support to Hiring Managers for position searches in DASH as we well as assist with Hiring Committee Searches. 
• Communicates and advises Division Directors and supervisory personnel on HR and payroll policies and procedures and provides direction and guidance in accomplishing personnel or payroll functions. 
• Prepares and / or assists in developing reports on staffing levels, career path progression and eligibility, employee certification requirements and eligibility, and payroll expenditures. 
• Work with confidential and time-sensitive information. 
• Functions as the centralized link in the absence of the HR Consultant between the FS Department, UTK Finance and Administration, the UT Knoxville Human Resources office, and the UT Treasurer's Office
• Assist the HR Assistant Manager in apprenticeship recruitment or hiring activities to include screening apprentice applicants and referring to hiring authority; select apprentices in accordance with USDOL apprenticeship goals and objectives; submit apprenticeship agreements to UDDOL for agency registration 
• Track apprentice training hours, Related Technical Instruction (RTI) progress, ensure progress toward successful completion. 
• Review apprenticeship activities to ensure that minimum standards of Related Technical Instruction (RTI)/ education and On the Job Learning (OJL) experience are met and adjust as necessary. 
• Assist when needed with Payroll for both Bi-Weekly and Monthly employees. 
• Serves as a backup for the Benefits and Retirement Specialist during their absence, ensuring continuity of HR operations and expertise. 
• Serves on UTK HR related committees as an FS Departmental Representative

Required Qualifications

• Education
  • High school diploma or GED 
• Experience: 
  • High school diploma with at least 5 years of relevant Human Resources experience, or a Bachelor's degree and one year of specialized work experience in a similar Human Resources office environment may be substituted for work experience.

Knowledge, Skills, Abilities: 

• Excellent verbal and written communications skills including the ability to communicate clearly, concisely, and professionally.
• Working knowledge of Microsoft Office suite to include Word, Excel and Power Point.
• Ability to multi-task and prioritize duties based on time-sensitive deadlines and the needs of others.
• Knowledge and understanding of HR employment laws associated with hiring, I-9 and E-Verify, and Visa requirements.
• Ability to work independently with limited supervision, as well as within a team environment.
• Knowledge and understanding of human resources principles 
• Ability to practice at a high level of confidentiality

Work Location

• University of Tennessee – Knoxvil